Apartment Building Amenity Space Reservation Form

Book Your Building's Amenity Spaces with Ease

Managing shared amenity spaces in your apartment building shouldn't require endless email chains or clunky spreadsheets. This Apartment Building Amenity Space Reservation Form template gives property managers and residents a professional, streamlined way to book guest rooms, party rooms, fitness centers, rooftop terraces, and other shared facilities—all while capturing essential details like unit verification, deposits, and policy agreements.

Built with Paperform, this template is perfect for property management companies, residential building managers, condo associations, and co-op boards looking to modernize their amenity booking process. Instead of juggling phone calls and paper sign-up sheets, residents can submit reservation requests 24/7, and property teams get organized submissions with all the information they need to approve and manage bookings.

Why Paperform Works for Amenity Reservations

The template uses conditional logic to show relevant questions based on which amenity is being booked—so residents only see deposit requirements for the party room, or guest policies for the guest suite. You can collect secure deposits via Stripe or PayPal directly in the form, eliminating the need to handle cash or checks. With scheduling fields, residents can pick available dates and times, and with eSignatures via Papersign, you can capture binding acknowledgment of noise policies, damage liability, and house rules.

Once a booking is submitted, use Stepper to automate your follow-up workflow: send confirmation emails, update your shared Google Calendar or Airtable reservation tracker, notify building staff via Slack, and trigger reminder emails before the reservation date. Everything stays connected and auditable, with no manual copy-pasting required.

Whether you manage a luxury high-rise, a mid-size condo building, or a co-op community, this template gives you the flexibility to match your brand, your policies, and your residents' expectations—all while keeping your amenity spaces organized and accessible.