Adoption Agency Prospective Parent Intake Form

Streamline Your Adoption Process with a Professional Prospective Parent Intake Form

For adoption agencies, gathering accurate and comprehensive information from prospective adoptive parents is the critical first step in the placement journey. This Prospective Parent Intake Form template is designed specifically for adoption agencies, family services organizations, and child welfare professionals who need to efficiently collect detailed applicant information while maintaining a warm, supportive tone.

Built for Adoption Professionals

This template captures everything you need during the initial intake process: family structure and composition, current home study status, adoption preferences (age range, special needs, sibling groups), parenting philosophy and approach, support systems, financial readiness, background check authorization, and secure application fee collection—all in one organized, professional form.

With conditional logic built in, the form adapts to each family's unique situation. Married couples see different questions than single parents, and families with existing children are prompted for additional household information. This smart branching creates a personalized experience while ensuring you collect all relevant details for your assessment process.

Seamless Payments and Document Collection

Paperform's built-in payment processing lets you collect non-refundable application fees directly through the form using Stripe, PayPal, or Square—no separate invoicing needed. You can also use file upload fields to gather required documentation like income verification, reference letters, or preliminary home study reports, keeping everything organized in one submission.

For agencies that need signed consent forms or authorization agreements, Papersign (papersign.com) integrates seamlessly to turn form submissions into legally binding eSignature documents. Send background check authorizations, disclosure agreements, or program participation contracts for secure digital signature immediately after intake.

Automate Your Intake Workflow

Once a prospective parent submits their intake form, Stepper (stepper.io) can automatically route their information into your case management system, send customized welcome emails based on their adoption preferences, schedule home study appointments, notify your intake coordinator, and create tasks for follow-up. This automation ensures no family falls through the cracks while freeing your team to focus on relationship-building and assessment rather than data entry.

Whether you're a private adoption agency, faith-based placement organization, or state-contracted family services provider, this intake form template helps you create a professional, compassionate first impression while gathering the detailed information you need to guide families through the adoption journey. Customize the questions, branding, and workflow to match your agency's specific requirements and start building stronger connections with prospective adoptive parents from day one.