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See all integrationsI’m willing to bet that you have your inbox open in another tab right now. Or that you just closed it. Or that you’re about to tap the tempting envelope icon on your phone to quickly check if you have any new messages.
I get it. We’re all addicted to our inboxes—a fact that plenty of data supports:
I’ll readily admit that I’m as chained to my inbox as the next person (at least, I used to be). So several months ago, I took a bold step in today’s constantly-connected landscape: I decided I would only check and respond to emails Monday through Wednesday. Gasp!
Granted, I’m a freelancer—which means I have more control over my schedule, my responsibilities, and my work habits than somebody who’s more traditionally employed.
But after seeing a friendly little heads-up at the bottom of my email signature, my editor here at Paperform asked me to write about this “no email rule” I set for myself. Why did I do it? Does it actually work? How can people do something similar for themselves?
Well, take a break from your own inbox for a few minutes (you can do it, I promise) and let’s get into the good stuff.
Exactly why I decided to establish some email-free days can be summed up with this simple reason—my inbox had way too much power over me. Here’s what that looked like day-to-day:
In short, my relationship with email wasn’t positive or productive—it was unhealthy and, at times, all-consuming. So, when I made the decision to cut back to a three-day workweek (again, a luxury I realize not everybody has), I decided to be proactive and set an expectation that my inbox would be nothing more than a stranger on my non-workdays.
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Here’s the part where everybody wants the hacks, strategies, and systems to help them roll out something similar for themselves. And here’s the part where I disappoint you.
How did I stop checking emails two days per week? I simply stopped checking them.
Yep. That’s it. I didn’t formalize an agreement with my clients and other contacts. I didn’t set up a fancy workflow or autoresponder. I didn’t use special apps or software to limit my email time. I decided to stop staying on top of my emails on Thursdays and Fridays—and that was it.
I guess you could say that says a lot about my own willpower (dusts shoulder off), but I actually think it says more about the societal pressures we all feel—as if we need express permission and careful planning in order to step away from the demands of inboxes for more than a few serene moments. That we couldn’t possibly be unreachable without an entire support system built around our perceived “absence.”
I feel the weight of those same stressors, which is probably why I did at least put that quick disclaimer at the bottom of my email signature. That step was more for my own peace of mind than anything—so that I didn’t feel like I was leaving people high and dry, wondering where I was.
But other than that? Not checking my emails two days per week is as simple as…uhh…not checking them.
Hear me when I say this: No. Other people do not care. They do not care at all.
Again, much of this could come back to the fact that I’m self-employed. While I do have clients and other contacts that need responses from me, I don’t have a traditional boss or colleagues trying to connect with me throughout the workday.
But even so, I’d venture to guess that most people haven’t even noticed that I’ve limited my email intake and responses. And if they have noticed? Much like my editor here at Paperform, they’ve responded with nothing but positivity, encouragement, and occasionally even a little jealousy. They graciously commend me for taking an admirable step to maintain a better work-life balance.
I think that’s because most of us can relate to feeling completely overworked, overstressed, and overstimulated. Worker burnout is at an all-time high, with 42% of global employees experiencing burnout at work.
So, I’m not surprised to see that we’re all enthusiastic cheerleaders for anybody who’s attempting to break the cycle, call out unhealthy habits, and get us all back to more reasonable expectations in terms of our work and our level of accessibility.
If you don’t have as much control over your work style and schedule as I do, I totally empathize with the desire to roll your eyes and write this off as a bunch of unattainable productivity advice that will never apply to you.
However, I do still think there are lessons you can take from this regardless of if you have complete and total say over your own work life.
Even if you can’t totally unplug from your inbox for two full working days each week, it’s all about finding other steps to take—both big and small—that can prevent email from taking over your time, your to-do list, and your sanity. Here are a few ideas I’ve seen other people have success with:
Rather than keeping a tab for your inbox open at all hours (been there, done that), designate specific times of day when you’ll check-in. Maybe you’ll check your messages once in the morning, once after lunch, and once before signing off. You can find a cadence that works for you—anything is bound to be better than the relentless siren song of an open inbox tab.
Find yourself refreshing your inbox when you’re at dinner with friends or you’re supposed to be winding down for the evening? Remove the temptation by completely deleting your email app from your phone. You’ll still be signed on and reachable when you’re at your computer during work hours. But in your downtime, you can actually disconnect and relax.
If everybody in your organization or on your team is feeling the email drain, try setting an email-free day (or even a couple of days). It’s a day when you all commit to no internal emails so everybody can have some deeper work time without constant pulls and pings. Some companies have already tried it. And hey, with organizations reporting success with meeting-free days, it certainly can’t hurt to apply a similar concept to your inbox.
There’s nothing inherently wrong with email. It’s an efficient and effective way to communicate (and I’ll take an email over a phone call any day of the week, thank you so much).
But because email is known for its efficiency, it can inspire a strong sense of urgency—whether it’s warranted or not. A new email instantly becomes your top priority. It’s not only exhausting, but it readily rips your attention away from whatever you’re supposed to be focused on.
I’ve noticed major positive impacts on my own attention and well-being after giving myself some breathing room away from my inbox. I’m more focused on my tasks, more engaged with my loved ones, and more relaxed during my downtime.
And if I decide I want to respond to a few messages while my kids are napping on a Friday? Or if I need to catch up on a few things on a Thursday? Well, I’ll go ahead and break my own “rules” and do it.
Because at the end of the day, that’s the thing about the boundaries you set for yourself: they’re designed to support you, not stifle you.
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