9 Best BPMS Tools To Improve Your Work Processes

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Alexander Maasik

By the end of the year 2021, spending on business process management (or BPM for short) software is expected to reach a whopping $13.52 billion. Clearly, companies are willing to invest when it comes to improving and streamlining business processes.

These tools are especially important when you and your team are working remotely. A good system to manage teams online will make it easy for any team to work from home. This gives companies flexibility and allows them to work under many different circumstances. And if remote work is a new concept for you, there are many great resources on remote work that can help you get started.

Are you interested in using these kinds of tools to help your team to work more efficiently and be more productive? Here are nine options on the market that you will improve the way you run your business processes.

What Is Business Process Management Software?

Business process management is a type of operations management. It involves using a variety of methods to learn about, analyze, optimize, and automate various business processes. Business process management software (referred to as BPMS) is software designed to assist in analyzing, optimizing, and automating these processes.

Both IT and non-IT staff can use and benefit from BPMS. It allows for and is best utilized when it’s part of ongoing productivity and improvement efforts, rather than one-time process updates.

Benefits of BPMS

There are lots of benefits that businesses can experience when they start using BPM tools, including the following:

  • Helps to improve work quality and ensures consistency across the board
  • Provides better control over everyday processes and workflows
  • Allows for better communication among team members, as well as between team members and team leaders
  • Allows for increased flexibility and easier business scaling
  • Improves employee performance and aids in goal setting, as well as regular check-ins and reviews

9 Business Process Management Tools

The following are some of the most effective BPM tools you might want to try to improve the efficiency, engagement, and productivity of your team members:

1. Weekdone

Weekdone is a business project management software that operates according to the OKR (Objectives and Key Results) methodology. This framework involves identifying specific, long-term goals, or objectives, along with measurable results that can be used to determine a person’s progress toward that objective.

Weekdone makes it easier than ever for team leaders to help those they supervise to set goals and make sure they’re continually acting in a way that helps them to move toward accomplishing those goals. It features a clear, easy-to-navigate dashboard that breaks down goals into smaller pieces and shows how each user is progressing.

This software provides constant accountability and makes sure every member of a team is on the same page. It simplifies group and one-on-one communication, too, and allows everyone to have access to the resources they need so that nothing falls through the cracks.

2. Monday.com

Monday.com is a simple, streamlined teamworking BPM tool that many businesses rely on to stay organized and measure progress during projects.

It features visually intuitive layouts but still offers several features that help with project management. The list includes things like time tracking tools, reporting features, and various uploading options that allow for easy document storage and sharing. Monday.com also offers tools for hour tracking and invoicing.

Monday.com is useful when it comes to leaving comments and providing feedback. It falls short, though, when it streamlining lengthier conversations and one-on-one or group meetings, though.

3. OnBase

OnBase is the software company Hyland Software’s flagship product. This enterprise information platform is designed to be a one-stop-shop for handling all kinds of business-related content.

OnBase boasts tools that team leaders and workers can use to create content-enabled applications and low-code configurations. It helps with process automation and real-time task status visibility, too.

Those who have used OnBase have found that, overall, it provides a positive user experience thanks to its colorful and user-friendly web design. It’s easy to navigate and features a “favorites” tool that lets users easily pin important items so that they’re easy to reach.

4. KiSSFLOW

Used by more than 10,000 customers in over 160 countries, Kissflow describes itself as one of the first Unified Digital Workplace platforms that allow users to manage all of their work and oversee tasks in one centralized location.

The KiSSFLOW platform is easy to use and doesn’t require any coding. It’s a simple, intuitive option for teams whose members are less tech-savvy.

Users can work with the platform to create automated workflows and handle project management-related tasks with ease. It also offers easy communication tools and even provides users with an option to have secret channels for private conversations.

5. iGrafx

iGrafx is another business process management tool that’s meant to support RPA (short for Robotic Process Automation), workflow automation, governance, risk, compliance, and the customer journey. It also helps to connect customers with workers so they can easily work together and share information.

iGrafx users can utilize the software for plotting what-if analyses. The process documentation features are also intuitive and very flexible.

There is definitely a learning curve when it comes to using a more complex tool like iGrafx, though. It also doesn’t offer some features that many teams find helpful, such as document archiving, indexing and electronic signature capabilities.

Teams that are interested in using iGrafx will have to reach out to the company directly to learn about pricing. The software does come with a 30-day free trial, though, so that users can decide whether or not it’s a good fit for them.

6. SAP Business ByDesign

SAP Business ByDesign is a cloud-based ERP (short for Enterprise Resource Planning) software. It’s meant to connect all of a company’s functions so that everything is accessible in one central location.

SAP offers a variety of useful features. This includes real-time analytics, customer relationship management tools, project management tools, and human resource management tools.

Most users find SAP to be intuitive and easy to use. They also report a fairly easy learning curve when it comes to employing the software and using it to connect all for their different workflows.

A potential downside to SAP, though, is its data output. It’s easy to obtain and can be obtained quickly. It’s not very user-friendly, though. Teams often have to use Excel to handle data to ensure that it’s readable, which can slow things down and limit overall productivity.

SAP also does not come with a free trial option. Pricing starts at $17 per user per month.

7. Oracle BPM Suite

Oracle BPM Suite allows for easy collaboration between businesses and their IT departments. It also helps to automate and optimize various processes with real-time metrics, predictive analytics, and easy process documentation.

Oracle BPM Suite offers all the essential features one might want from their BPM software. A weakness, though, is that it does not integrate with a lot of other project management apps. For those who value easy integration and the ability to use a variety of tools as seamlessly as possible, it’s likely not a good fit.

This software suite is a bit dated when it comes to user experience and usability as well. Although it is certainly a powerful and reliable package, it’s not as simple and easy to comprehend as some of the other options on this list.

There is no free trial for the Oracle BPM Suite. Pricing is only available on request.

8. K2 Platform

Compared to the Oracle BPM Suite and some other tools on this list, K2 Platform offers an easier-to-use platform for automating workflows.

The simple, drag-and-drop feature allows even the least tech-savvy team members to feel comfortable creating workflows. It also provides real-time insights, feature-rich forms, and comprehensive security features. K2 Platform also integrates well with many popular platforms, including Microsoft Cognitive Services and PowerBI.

A potential downside to K2, though, is that it can cause delays during the installment and deployment phases. This slow setup time can put off some users. This is especially true of those who are working on tight deadlines and find that their productivity is being hindered while they wait for the new software to be set up.

9. Paperform

If you're running an eCommerce website, Paperform can help you integrate business processes under one form or landing page.

With 1,000+ apps that can help you manage transactions, lead generation, email lists and more, you can have a complete end-to-end solution for your store's needs.

Uses include direct integrations of apps such as Google Sheets to record form inputs under one spreadsheet. You might even want to reduce the steps needed to process a transaction by integrating payment apps such as Square, Stripe and PayPal.

Whenever you have need for a form but want the added functionality of a familiar app, Paperform is your go-to BPM tool.

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Improve Your Business Process Management Today

A good process management system will help your team and business in the long run, saving you money, resources and time. Although there appears to be an abundance of BPMS options, testing and adopting the right software can boost your productivity by making processes more efficient than ever before.

First of all, you need to choose the right tool. As you can see, there are tons of business process management tools your business can use, and there are even more apps, software, and systems on the market.

To find one that is the right fit for your business, you must first understand what specifically you would like to improve in your processes. This can be changing or eliminating processes that take too much time or too many resources to execute. Test tools that target those particular processes, and you are one step closer to settling on the right tool.

Make sure you go through an onboarding process to make sure everyone on your team knows how to use the new tool. Once your solution is in place, ensure that you or your team members adapt to it as quickly as possible. Offer help and accept feedback when you can to make this a smooth transition, and you'll soon be on your way to a more efficient and effective workplace.

This guest post was written by Alexander Maasik from Weekdone.

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