UK Energy Performance Certificate (EPC) Compliance Form for Landlords

Managing rental properties in the UK comes with strict Energy Performance Certificate (EPC) obligations—and falling short can mean penalties of up to £5,000. This UK Energy Performance Certificate (EPC) Compliance Form helps landlords, letting agents and property managers stay on top of regulatory requirements, plan energy improvements and maintain rental-ready properties without guesswork.

Since April 2020, all privately rented properties in England and Wales must meet a minimum EPC rating of E before a new tenancy begins or an existing one is renewed. Similar rules apply across Scotland and Northern Ireland, with local variations. This form provides a structured way to record your property's current EPC status, identify required improvements, log assessor details and plan next steps—all in one place.

Whether you manage a single buy-to-let or oversee a portfolio, this template is designed for landlords, property managers, estate agents and compliance officers who need clear, auditable records that demonstrate due diligence. Use it to capture property addresses, current EPC ratings, expiry dates, recommended upgrades (such as insulation, boiler replacements or double glazing) and budget estimates, then track progress towards compliance.

Paperform's conditional logic means you can tailor sections to different property types, tenure statuses or rating bands, while built-in calculations can help estimate costs or prioritise works. You can even integrate submissions with your property management CRM, Google Sheets tracker or send alerts to your maintenance team via Stepper workflows.

For agencies managing multiple landlords or properties, this form can be embedded into your client portal or shared via custom-branded links, reinforcing professionalism and trust. Once a property is assessed and improvements are underway, you'll have a clean paper trail ready for inspections, audits or tenant queries.

Paperform is trusted by over 500,000 teams worldwide and is SOC2 Type II & GDPR compliant, giving UK property professionals the confidence that sensitive landlord and property data is handled securely. Explore our library of 30,000+ designer templates or build your own forms in minutes with our intuitive, doc-style editor—no code required.