Spa Therapist Onboarding Form

Welcome new massage therapists and spa professionals to your team with a streamlined onboarding experience. This spa therapist onboarding form template helps wellness centers, day spas, and holistic health facilities collect everything needed to get new team members started—from massage licenses and modality certifications to schedule preferences and retail sales capabilities.

Built for spa and wellness operations

Whether you run a boutique day spa, hotel wellness center, medical spa, or holistic therapy practice, onboarding therapists involves more than just paperwork. You need to verify professional licenses, understand each practitioner's specialties, coordinate scheduling across treatment rooms, and set expectations around retail and service offerings.

This template captures massage therapy license details, modality certifications (Swedish, deep tissue, hot stone, prenatal, aromatherapy and more), product line training completion, booking availability, and willingness to support retail sales—all in one professional, easy-to-complete form.

How Paperform makes spa onboarding seamless

Built on Paperform's flexible platform, this template can be customized to match your spa's brand and specific service menu. Use conditional logic to show relevant questions based on the therapist's specialties, collect digital signatures for policies and agreements via Papersign, and automatically route completed forms to your scheduling system, HR files, or team collaboration tools.

Connect the form to your CRM, Google Sheets, or project management platform using Stepper to trigger automated workflows—like adding the new therapist to your booking calendar, sending product training materials, or notifying your front desk team when someone's ready to take appointments.

With Paperform, spa managers, wellness directors, and HR coordinators can move beyond email chains and paper packets, creating a smooth, professional onboarding experience that gets therapists ready to serve clients faster. Trusted by wellness businesses worldwide, this template is SOC2 Type II compliant and can be embedded directly into your spa's website or member portal for a seamless experience.