Sleep Study Records Release Form

Streamline Sleep Study Records Requests with Paperform

Managing patient records requests for sleep medicine practices can be complex, especially when dealing with detailed polysomnography results, CPAP compliance data, and specialist recommendations. This Sleep Study Records Release Form template provides a professional, HIPAA-compliant solution for sleep clinics, pulmonology practices, and healthcare providers who need to securely process medical records requests.

Built for Sleep Medicine Workflows

This template is specifically designed for sleep medicine specialists, pulmonologists, and medical records administrators who handle requests for:

• Complete polysomnography (PSG) study results and interpretations
• Home sleep apnea testing (HSAT) data
• CPAP, BiPAP, or ASV therapy compliance reports
• Sleep specialist consultation notes and treatment recommendations
• Titration study results and equipment settings

The form captures all necessary authorization details, specifies exactly which records are being requested, and ensures proper consent documentation—all while maintaining a professional, patient-friendly experience.

Professional Design That Builds Trust

With Paperform's document-style editor, this template presents a clean, medical-grade layout that puts patients at ease. The form clearly explains what's being requested, why authorization is needed, and how records will be securely transferred. You can customize the theme to match your practice branding, embed it directly on your patient portal, or share it via secure email links.

Automate Records Request Workflows

Once a patient submits their release authorization, you can use Stepper to automatically route the request to your medical records team, create tracking tasks in your practice management system, and send confirmation emails to both the patient and receiving provider. Set up conditional workflows based on the urgency level or type of records requested, ensuring time-sensitive transfers are prioritized.

For practices that require signed authorization forms, integrate Papersign to automatically generate a formal authorization document from the submission and collect legally binding eSignatures—keeping everything connected to the original request for complete compliance documentation.

Secure, Compliant Data Handling

While Paperform is not HIPAA compliant, it provides SOC 2 Type II certified infrastructure with encryption, access controls, and audit trails suitable for collecting authorization requests that can then be processed through your HIPAA-compliant systems. Use integrations to push authorized requests directly into your secure EMR or practice management platform, maintaining compliance throughout your workflow.

Ideal for Sleep Medicine and Respiratory Care Practices

This template is trusted by sleep medicine specialists, pulmonology clinics, hospital sleep centers, and medical records departments who need a modern, efficient alternative to paper-based authorization forms. Whether you're transferring records to a new sleep physician, coordinating with DME suppliers, or responding to patient-initiated requests, this form ensures nothing falls through the cracks.