Robotics Competition Paper Submission Form

Streamline Your Robotics Competition Submissions with Paperform

Robotics competitions bring together researchers, engineers, and innovators to showcase cutting-edge advancements in automation, artificial intelligence, and mechanical design. Whether you're organizing an academic conference, a student robotics tournament, or an industry innovation challenge, managing paper and abstract submissions efficiently is critical to running a successful event.

This Robotics Competition Paper Submission Form template is purpose-built for conference organizers, academic institutions, robotics leagues, and technical competition coordinators. It captures everything you need from participants—from research abstracts and hardware specifications to algorithm pseudocode and performance benchmarking data—all in one structured, professional submission.

Why Paperform for Technical Competition Submissions?

Traditional submission processes often involve scattered emails, incompatible file formats, and incomplete documentation. Paperform transforms this into a seamless, on-brand experience that works for both organizers and participants.

With Paperform's document-style editor, you can create a submission form that feels professional and purpose-built, incorporating technical fields for hardware components, file uploads for schematics and code, and structured sections for performance metrics. The form automatically validates entries, collects all necessary attachments, and organizes submissions in a centralized dashboard.

Perfect for Research Conferences and Engineering Competitions

This template is ideal for:

• Academic robotics conferences hosting paper tracks on autonomous systems, machine learning applications, and robotic control systems
• Student robotics competitions like FIRST Robotics, VEX, RoboCup, and university-level engineering challenges
• Industry innovation showcases where companies and research labs present breakthrough robotics technology
• Hackathons and maker competitions focused on hardware prototyping and embedded systems
• Graduate research symposiums collecting thesis work and experimental results in robotics and automation

The form captures comprehensive technical details including team information, research abstracts, hardware bills of materials, algorithm documentation, performance benchmarks, and supporting files—ensuring reviewers have everything needed for fair evaluation.

Automate Your Review Workflow with Stepper

After submissions come in, you'll need to route papers to reviewers, track evaluation progress, and communicate decisions. That's where Stepper becomes invaluable.

Connect your Paperform submission to Stepper workflows that automatically:

• Assign submissions to review committee members based on research topics or expertise areas
• Create evaluation scorecards in Airtable or Google Sheets with automated reminders for reviewers
• Send confirmation emails to participants with submission numbers and review timelines
• Notify organizers in Slack when high-priority or complete submissions arrive
• Update your event management system with accepted papers and presentation scheduling

This automation means your team spends less time on manual coordination and more time curating an excellent conference program.

Technical Submissions Made Simple

Unlike generic form builders, Paperform handles the complexity of technical submissions with ease. Participants can upload multiple file types (PDFs for papers, code files, CAD drawings, video demonstrations), enter formatted text for algorithm pseudocode, and provide structured data for hardware specifications and performance metrics.

Conditional logic ensures participants only see relevant questions—for example, if they're submitting a machine learning-based system, they'll be asked about training datasets and model architectures, while mechanical design submissions might focus on materials and fabrication methods.

Trusted by Academic and Technical Communities

Research institutions, engineering schools, and competition organizers worldwide rely on Paperform to handle thousands of submissions for conferences and technical events. The platform is SOC 2 Type II compliant and GDPR-ready, ensuring that intellectual property, research data, and participant information remain secure throughout the submission and review process.

With role-based permissions, you can give review committee members access to submissions while keeping sensitive scoring data private. Automated data residency controls mean you can host participant data in preferred regions to meet institutional compliance requirements.

Get Your Competition Running Faster

This template includes everything you need to launch submissions immediately: team registration fields, research category selection, comprehensive hardware specification sections, algorithm documentation, performance benchmarking inputs, and file upload capabilities for supporting materials.

Whether you're organizing a 50-person student competition or a 500-submission international conference, this Robotics Competition Paper Submission Form provides the professional, technical infrastructure you need. Combined with Stepper for workflow automation and Paperform's powerful analytics, you'll have complete visibility into submission trends, popular research topics, and review progress—all without writing a single line of code.

Start collecting high-quality robotics competition submissions today and give your participants a submission experience that matches the caliber of their innovative work.