Streamline Your Wine Sample Requests with Paperform

Finding the perfect wines to complement your restaurant's cuisine and beverage program shouldn't involve endless email chains and missed opportunities. This Restaurant Wine Sample Request Form template helps wine distributors and importers collect detailed information from restaurants, hotels, and hospitality venues seeking samples—ensuring better matches and more productive tastings.

Whether you're a wine supplier managing dozens of sample requests each week or a beverage director sourcing new additions to your list, this form captures everything needed to evaluate fit: cuisine style, current wine program details, by-the-glass offerings, sommelier credentials, and purchasing authority.

Perfect for wine industry professionals

This template is designed specifically for wine distributors, importers, wineries, and beverage directors working in the hospitality sector. It helps qualify incoming sample requests by gathering essential context about the restaurant's concept, price points, volume commitments, and decision-making process—saving time on both sides of the conversation.

With Paperform's conditional logic, the form adapts based on responses. Restaurants with certified sommeliers see different follow-up questions than those without, and venues with established by-the-glass programs can provide rotation frequencies and pour costs that help suppliers recommend appropriate wines.

Automate your wine sample workflow with Stepper

Once a sample request is submitted, you can use Stepper to automate the entire fulfillment workflow. Route requests to the right sales territory manager, trigger CRM updates in your wine industry software, send personalized sample shipment confirmations, and schedule follow-up tastings—all without manual data entry.

Stepper can also help you track sample ROI by connecting requests to eventual purchase orders, making it easy to see which restaurant partnerships convert and which cuisine styles generate the most interest in your portfolio.

Built for the way wine professionals work

The form includes fields for cuisine type, average bottle price points, current wine list size, sommelier certifications (Court of Master Sommeliers, WSET, etc.), and beverage director contact details. You can easily customize it to match your portfolio—whether you specialize in natural wines, premium by-the-glass selections, or boutique estate producers.

With Paperform's design flexibility, you can brand the form to match your wine company's aesthetic, embed it directly on your trade website, or send it as a standalone link to restaurant partners. The professional presentation reinforces your brand while making it effortless for busy beverage directors to request samples during service prep or menu planning.

Trusted by wine suppliers and hospitality professionals worldwide, this template helps you build better restaurant partnerships, one sample request at a time.