Property Showing Coordinator Availability Form

Finding the perfect rental property shouldn't involve endless back-and-forth emails. This Property Showing Coordinator Availability Form makes it simple for property managers and leasing teams to schedule tours that work for everyone—capturing tenant type, preferred dates, group size, and availability all in one place.

Whether you're managing a multi-unit apartment complex, commercial spaces, or residential properties, this template helps you understand who's touring (students, families, corporate relocators), when they need to move in, and how many people will attend—so you can match them with the right properties and available time slots.

Built with Paperform, this form goes beyond basic scheduling. Use conditional logic to show different property options based on tenant type, embed it on your property website to maintain your brand, and connect it to your calendar system to avoid double-bookings. Every submission can trigger a Stepper workflow that automatically confirms the tour time, sends directions, and updates your CRM—keeping your leasing pipeline organized without manual data entry.

For property management companies juggling multiple properties and coordinators, this form streamlines the entire showing process. Collect availability preferences upfront, route urgent requests to the right team member, and provide a professional experience that helps you lease faster. With Paperform's scheduling fields and payment integrations, you can even collect holding deposits or application fees right in the same flow.

Perfect for residential property managers, commercial real estate teams, student housing coordinators, and leasing agents looking to modernize their tour booking process and reduce scheduling conflicts.