Property Condition Disclosure Form

Property managers and landlords understand that clear communication about a property's condition is essential—not just for legal compliance, but for building trust with tenants from day one. This Property Condition Disclosure Form template provides a professional, thorough way to document known defects, repair history, environmental hazards, and secure tenant acknowledgment before any lease is signed.

Whether you're managing a single-family rental, a multi-unit apartment building, or a commercial property, this template ensures nothing gets missed. It walks tenants through each area of the property, highlights any existing issues, and creates a clear record that protects both parties. You can embed this form on your property management website, send it via email, or include it as part of your digital onboarding packet.

Paperform's conditional logic means you can show follow-up questions only when relevant—for example, if you indicate the presence of lead paint, additional disclosure fields appear automatically. The integrated eSignature field ensures legally compliant acknowledgment without printing, scanning, or chasing down wet signatures. And if you need to create formal lease documents after submission, Papersign (papersign.com) can turn this disclosure into a signed agreement workflow, keeping everything linked and audit-ready.

For property managers juggling multiple listings, Stepper (stepper.io) can route each submission into your property management software, notify your maintenance team, update tenant records in your CRM, and trigger onboarding emails—all automatically. That means less manual data entry and more time focused on tenant satisfaction and portfolio growth.

This form template is trusted by property managers, real estate agencies, landlords, and housing organizations looking for a compliant, professional way to disclose property conditions and protect themselves from future disputes. With Paperform, you get a secure, SOC 2 Type II compliant platform that handles sensitive tenant data with care, while giving you full control over branding, logic, and integrations.