Move-In Inspection Checklist

Professional Move-In Inspection Documentation for Property Managers

A thorough move-in inspection is essential for protecting both property owners and tenants. This Move-In Inspection Checklist template helps property managers, landlords, and tenants create a clear, documented record of property condition at the start of a tenancy—reducing disputes and establishing accountability from day one.

Why Property Managers Choose This Template

Whether you're managing a single rental or an entire portfolio, this template transforms a time-consuming paper process into a streamlined digital workflow. Conduct inspections on-site using any device, capture photos of existing damage or wear, and collect tenant signatures without printing a single page.

The room-by-room structure ensures nothing gets missed, while photo upload fields create visual proof of condition. When it's time for move-out, you'll have a complete baseline to compare against—making security deposit decisions faster, fairer, and legally defensible.

Built for Real Estate Professionals

This form works beautifully for property managers, landlords, leasing agents, and real estate professionals who need to document property condition efficiently. The digital format means inspections can be completed during the final walkthrough, emailed to tenants immediately, and stored securely in your property management system.

Need to automate what happens after the inspection? Connect this form to Stepper to automatically save inspection records to your property management software, notify maintenance teams about pre-existing issues, create task lists for repairs, or trigger welcome emails to new tenants.

Require a signed lease agreement alongside the inspection? Use Papersign to turn form submissions into legally binding documents and collect tenant signatures on lease agreements, addendums, or acknowledgment forms—keeping your entire onboarding process connected and compliant.

Trusted by Property Management Professionals

Created with Paperform's intuitive form builder, this template gives you the professional documentation you need without the complexity of enterprise software. Customize room types for your properties, add your branding, and embed it directly on your property management website or share via link.

Start protecting your properties and your relationships with tenants using clear, documented move-in inspections.