Housing Choice Voucher Portability Application

Transferring Your Housing Choice Voucher Made Simple

Moving to a new city or jurisdiction while receiving Section 8 housing assistance shouldn't mean starting from scratch. The Housing Choice Voucher (HCV) Portability Program allows families to transfer their rental assistance when relocating outside their current Public Housing Authority's (PHA) jurisdiction—and this form template makes the coordination process straightforward for both applicants and housing authority staff.

What is Housing Choice Voucher Portability?

The portability feature of the Housing Choice Voucher program gives families the flexibility to move anywhere in the United States where there is a PHA administering the program. Whether you're relocating for employment, family reasons, educational opportunities, or other personal circumstances, portability ensures your rental assistance travels with you. This form facilitates the administrative transfer between your current "initial PHA" and your destination "receiving PHA."

Who Should Use This Portability Application?

This form template is designed for housing choice voucher holders who are planning to move to a different PHA jurisdiction and need to formally request portability approval. It's also valuable for:

• Public Housing Authorities managing voucher portability requests and inter-agency coordination
• Social service agencies assisting voucher holders with relocation
• Housing counselors helping families navigate the portability process
• Property management companies working with voucher holders relocating to their jurisdiction

Why Paperform is Ideal for Housing Authority Applications

Public housing authorities and social service organizations need secure, accessible digital forms that work for diverse populations while meeting strict compliance and documentation requirements. Paperform delivers exactly that:

Accessible to All Applicants: The clean, mobile-friendly interface ensures voucher holders can complete applications from any device—whether they're at home, at a library computer, or on a smartphone. The form guides applicants step-by-step through required information without overwhelming them with jargon.

Conditional Logic for Efficiency: Not every applicant's situation is the same. Using Paperform's conditional logic, you can show or hide questions based on answers—for example, only displaying family composition questions when household size changes, or showing employment verification fields only when moving for work reasons. This keeps the form concise and relevant to each applicant's circumstances.

Secure Document Collection: Applicants can upload required documentation—proof of income, lease agreements, identification—directly within the form using secure file upload fields. This eliminates the need for separate email attachments or physical document delivery, creating a complete digital record tied to each application.

Automated Workflows with Stepper: Once an application is submitted, housing authorities can use Stepper to automatically route requests to the appropriate staff member, send confirmation emails to applicants, notify the receiving PHA, update internal databases, and set follow-up reminders. This automation reduces manual data entry and ensures no application falls through the cracks during the inter-agency handoff.

Integrated eSignatures with Papersign: Many portability requests require signed certifications or acknowledgments. With Papersign, you can automatically generate signature documents from form submissions—such as portability request certifications, program obligation statements, or inter-PHA transfer agreements—and send them for secure electronic signature, maintaining a complete audit trail.

Streamlining Inter-Agency Coordination

One of the biggest challenges in voucher portability is coordinating between multiple PHAs, each with their own processes, waiting lists, and absorption policies. This Paperform template addresses that coordination challenge by:

• Capturing all essential information needed by both the initial and receiving PHA in one submission
• Collecting details about the destination address and receiving PHA jurisdiction
• Documenting the reason for move and any special circumstances
• Providing a standardized format that both agencies can work from
• Creating an automatic record that can be easily shared or exported

By digitizing the portability application, housing authorities can dramatically reduce processing times, improve communication between agencies, and provide voucher holders with a more transparent, predictable moving experience.

Compliance and Data Security You Can Trust

Public housing authorities handle sensitive personal information and must comply with HUD regulations, fair housing laws, and data privacy requirements. Paperform is SOC 2 Type II compliant, meaning your applicant data is protected by enterprise-grade security controls. You can set up role-based permissions so only authorized staff can access applications, and all submissions are encrypted in transit and at rest.

For agencies serving diverse communities, Paperform forms can be easily translated or adapted to different languages, ensuring language barriers don't prevent eligible families from accessing portability benefits.

Built for Housing Authorities, Social Services, and Nonprofits

Whether you're a large metropolitan housing authority processing hundreds of portability requests annually or a smaller PHA managing occasional transfers, this template scales to your needs. The form integrates seamlessly with the tools housing agencies already use—connect it to your CRM, Google Sheets, Airtable, or case management system through native integrations or Stepper workflows.

Social service agencies and housing counseling organizations can also use this template to pre-screen clients, collect preliminary information before referring to the PHA, or track portability requests as part of broader family stabilization programs.

Getting Started

This template provides a comprehensive starting point that you can customize to match your PHA's specific policies, local requirements, and intake procedures. Add your agency branding, adjust questions to reflect your jurisdiction's rules, and connect the form to your existing systems—all without writing a single line of code.

For housing choice voucher holders facing a move, this streamlined application removes confusion and provides clarity about what information is needed, what documentation to gather, and what happens next in the portability process. For housing authorities, it's a modern, efficient alternative to paper forms, fax machines, and disjointed email threads.

Start processing housing choice voucher portability applications more efficiently today with Paperform—the smart, secure solution for public housing authorities and the families they serve.