Gym Facility Rental Request Form

Planning a private fitness event, corporate wellness session, or group training class? This gym facility rental request form makes it easy to book your gym space, equipment, and amenities for private events.

Whether you're a personal trainer looking for dedicated space, a company organizing a team wellness day, or an individual hosting a special celebration, this form streamlines the entire rental process. Collect all essential details—from preferred dates and times to equipment needs and guest counts—in one professional submission.

Built with Paperform's flexible design system, this template can be customized to match your gym's brand while maintaining a clean, professional appearance. The form includes conditional fields that adapt based on rental type, ensuring you collect exactly the information you need without overwhelming renters with irrelevant questions.

Need to collect deposits or rental fees upfront? Simply connect your Stripe, PayPal, or Square account to accept secure payments directly through the form. Want to automate your booking workflow? Use Stepper to automatically send confirmation emails, update your calendar, notify staff members, and create task lists for event preparation—all triggered the moment someone submits their rental request.

For gyms and fitness centers managing multiple facility rentals, this form helps you stay organized while providing a smooth booking experience that keeps clients coming back. The built-in rental agreement acceptance ensures legal clarity, while the detailed equipment checklist prevents confusion on event day.

Paperform gives you the power to create forms that don't just collect information—they create experiences that reflect your brand and support your business operations. Start with this template and customize every detail to match your facility's unique rental policies and procedures.