Cannabis Dispensary Robbery Incident Report Template

When a robbery or theft occurs at your cannabis dispensary, having a standardized, thorough incident documentation process is critical for law enforcement coordination, insurance claims, workplace safety compliance, and protecting your business and employees.

This Cannabis Dispensary Robbery Incident Report template is specifically designed for cannabis retailers who need to quickly and accurately document security incidents involving theft, product loss, and employee safety. Whether you operate a medical marijuana dispensary, recreational cannabis store, or hybrid retail location, this template helps you capture every essential detail immediately after an incident occurs.

Why cannabis dispensaries need specialized incident reporting

Cannabis retail operates under unique regulatory requirements, strict inventory tracking mandates, and heightened security concerns. When a robbery occurs, you're not just dealing with a criminal incident—you're also managing:

• State cannabis compliance requirements that mandate detailed inventory tracking and loss reporting
• Employee safety and workers' compensation documentation for any injuries sustained
• Law enforcement coordination with local police and potentially state cannabis regulators
• Insurance claims that require comprehensive evidence and documentation
• Security system review to improve future prevention measures

This template brings all of these elements together in one organized form that your team can complete quickly, even in the stressful moments following an incident.

What this template covers

The form walks your team through documenting:

• Incident basics: date, time, location within the facility, and who's filing the report
• Robbery details: how the incident unfolded, number of perpetrators, weapons involved, and timeline
• Employee injuries: detailed injury documentation for workers' compensation and medical coordination
• Stolen product inventory: strain names, product types, quantities, batch numbers, and estimated value to meet cannabis compliance tracking
• Law enforcement engagement: police report numbers, officer names, evidence collected, and follow-up coordination
• Security system review: camera footage availability, alarm response, and security protocol assessment
• Witness information: employee and customer witness statements and contact details

How Paperform makes incident reporting faster and more reliable

With Paperform's conditional logic, the form adapts to the specifics of your incident—if an employee was injured, additional medical documentation fields appear; if product was stolen, detailed inventory tracking fields help you stay compliant with state regulations.

You can embed this form on your internal staff portal or save it as a quick-access bookmark for managers and shift supervisors. Submissions can be automatically sent to your security team, HR department, legal counsel, and compliance officer, ensuring the right people are notified immediately.

For dispensaries managing multiple locations, Paperform's reporting dashboard lets you track incident patterns across stores, review security improvements, and maintain a centralized record for audits and insurance reviews.

Streamline follow-up with Stepper automation

After an incident is reported, there's a lot to coordinate—and Stepper can automate the workflow. Connect your incident report to Stepper to automatically:

• Notify your insurance carrier and compliance officer
• Create a task list for HR to coordinate workers' compensation claims
• Update your inventory management system with loss details
• Schedule a security review meeting with your team
• Send a follow-up check-in to affected employees

By automating post-incident workflows, you can focus on supporting your team and securing your facility rather than chasing down paperwork.

Built for cannabis retail operations

This template is trusted by dispensaries that prioritize safety, compliance, and professionalism. Whether you're a single-location startup or a multi-state operator, having a standardized incident reporting process protects your business, supports your employees, and demonstrates your commitment to operating responsibly within the cannabis industry.

Get started with this template today and ensure your team is prepared to document and respond to security incidents with confidence and clarity.