University Campus Life Photo Release Form

Universities need a reliable way to capture and manage photo and video release consent from their campus community. Whether you're showcasing student life for prospective applicants, celebrating alumni achievements, or building your social media presence, having proper media release forms in place protects both your institution and the individuals featured in your content.

This University Campus Life Photo Release Form template is designed specifically for higher education institutions managing marketing, communications, and recruitment materials. It covers all the essential consent points—from specifying where images will be used (prospective student brochures, alumni magazines, social media, website) to confirming that participants understand they won't receive compensation.

The form captures key details like contact information, year of graduation or current status, and allows participants to specify any restrictions on how their image can be used. Built with conditional logic, the form adapts based on whether the participant is a minor, ensuring you collect parental consent when needed.

Paperform makes it easy to embed this release form directly on your campus events page, share it via QR code at photo shoots, or send it as part of your orientation materials. Submissions automatically flow into your preferred tools—whether that's Google Sheets for your communications team, your CRM for tracking consent, or Airtable for managing media assets.

Need to route signed releases for additional approval or store them securely? Use Papersign (papersign.com) to collect legally binding eSignatures on your media release agreements, and Stepper (stepper.io) to automate workflows like notifying your creative team when new releases are submitted or flagging expiring consents for renewal.

With SOC 2 Type II compliance and robust data security features, Paperform ensures that sensitive student and community member information is handled with care. This template gives your university a professional, trustworthy way to manage media consent at scale—whether you're working with dozens or thousands of participants across campus.