University Campus Emergency Evacuation Check-In Form

When an emergency strikes on a university campus, every second counts. This University Campus Emergency Evacuation Check-In Form is designed to help campus safety teams, residence life staff, and emergency coordinators quickly account for students and ensure everyone has safely evacuated.

Built specifically for higher education institutions, this template captures critical information including residence hall and room number, student ID, current location, evacuation route taken, and any immediate medical conditions or assistance needs. The streamlined design ensures students can check in quickly via mobile or desktop, allowing safety officers to maintain accurate headcounts and identify anyone who may still need assistance.

Paperform makes it easy to customize this template for your campus—add your university branding, adjust fields for specific residence halls, and use conditional logic to surface additional questions based on medical needs or accessibility requirements. Forms can be embedded on your campus emergency portal, shared via SMS during an evacuation, or accessed through QR codes posted at assembly points.

Need to take your emergency response further? Connect this form to Stepper (stepper.io) to automatically notify campus security when someone reports a medical condition, send check-in confirmations via SMS, update your emergency management dashboard in real time, or trigger follow-up workflows for students who haven't checked in. Integration with tools like Slack, Google Sheets, or your student information system ensures your entire response team stays coordinated during critical moments.

Whether you're managing residence hall evacuations, campus-wide emergency drills, or crisis response situations, this template provides the foundation for fast, organized accountability when it matters most.