Safe, organized kids club registration made simple

Running a resort kids club means keeping children safe, engaged and happy while their parents enjoy their vacation. But before the fun begins, you need complete information—medical details, emergency contacts, activity preferences, pickup authorization and photo consent—all in one place.

This Resort Kids Club Registration Form is designed specifically for hotel children's programs, holiday clubs and resort childcare services. It captures everything your team needs to provide exceptional, safe care, while giving parents a smooth, reassuring registration experience.

Built for hospitality teams who care about details

Whether you're managing a luxury resort kids club, a family hotel's supervised activities program, or a beach club's children's program, this template helps you:

• Collect complete child profiles including age, medical conditions, allergies, dietary requirements and special needs
• Secure emergency contact details with multiple authorized contacts and backup phone numbers
• Capture activity preferences so staff can tailor experiences to each child's interests and comfort level
• Manage pickup authorization with a clear list of who is and isn't allowed to collect the child
• Handle photo and media consent professionally, respecting family privacy preferences

The form flows logically from basic details through to authorizations, making it easy for parents to complete on their phone while checking in, or in advance of their stay.

Payments, waivers and automated workflows

With Paperform's built-in features, you can extend this template to:

• Accept deposits or full payment via Stripe, PayPal or Square if your kids club requires advance booking fees
• Collect digital signatures using Papersign for liability waivers, medical consent or photo release forms
• Trigger automated workflows with Stepper to notify staff when a new child is registered, add details to your property management system, or send parents a welcome pack with club schedules and packing tips

All submissions are stored securely and can be accessed by authorized staff on any device, so your team always has the information they need at their fingertips.

SOC 2 compliant and trusted by hospitality brands

Paperform is SOC 2 Type II certified and GDPR compliant, giving you the peace of mind that sensitive child and family information is protected to the highest standards. With role-based permissions, you can control exactly who on your team can view registration details.

Whether you manage one kids club or oversee children's programs across multiple properties, this template is a professional, secure foundation for delivering world-class family hospitality.