Pilates Instructor Private Session Availability Form

Streamline Your Pilates Private Session Bookings

Running a successful Pilates practice means understanding each client's unique needs, availability, and goals before they ever step onto the reformer. This Pilates Instructor Private Session Availability Form helps you gather all the essential information upfront—from scheduling preferences and equipment access to injury modifications and series package interest—so you can deliver a personalized, safe, and effective experience from day one.

Whether you're a solo instructor building your client base or managing a boutique studio with multiple teachers, this form template is designed to save you time while collecting the details that matter most. Instead of back-and-forth emails or rushed intake conversations, you'll have everything you need to match clients with the right time slots, appropriate equipment, and tailored modifications.

Built for Pilates professionals who value client safety and experience

This form captures scheduling availability across multiple days and times, asks about home equipment or studio access, documents any injuries or physical limitations that require modifications, and gauges interest in discounted series packages or ongoing sessions. It's perfect for Pilates instructors, studio owners, fitness trainers offering specialized movement classes, and wellness coaches who need a clear picture of client availability and readiness before booking.

With Paperform, you can brand this template to match your studio's aesthetic, embed it directly on your website, and sync responses straight into your calendar or CRM. Add conditional logic to show different questions based on injury history, or use Stepper to automatically send confirmation emails, create client records, and trigger follow-up sequences when someone books a session.

Looking to take deposits or sell session packages upfront? Paperform's built-in payment integrations let you collect payment or package purchases right inside the form, so you can secure bookings and reduce no-shows. You can also use Papersign to send liability waivers or consent forms for eSignature immediately after someone submits their availability—keeping your studio compliant and your workflow seamless.

Designed for small studios and independent instructors

This form template is ideal for independent Pilates instructors, boutique fitness studios, wellness centers, and personal trainers who specialize in movement-based modalities. It's optimized for professionals who care about delivering a premium, personalized experience and need a simple, elegant way to collect client information without juggling spreadsheets or chasing down details.

Get started with this template today and turn availability collection into a smooth, professional onboarding experience that sets the tone for every private session.