Personal Training Session Scheduler

Transform Your Fitness Journey with Personal Training

Finding the right personal trainer and scheduling your first session shouldn't be complicated. This Personal Training Session Scheduler template makes it easy for fitness professionals and gym owners to capture new client information, assess fitness levels, understand goals, and book that crucial first session—all in one seamless form.

Streamline Client Onboarding for Personal Trainers

Whether you're an independent personal trainer, fitness studio owner, or gym manager, this template helps you collect everything you need before a client walks through the door. Gather health history, current fitness levels, lifestyle factors, and specific goals so you can design personalised programs from day one. No more back-and-forth emails or incomplete intake forms—just a professional, on-brand experience that sets the right tone.

Built for Conversion and Client Experience

The form guides potential clients through a logical flow: introducing themselves, completing a fitness assessment, defining their goals, selecting a training package, and finally scheduling their first session. This structure not only captures comprehensive data but also helps clients clarify what they want to achieve, increasing commitment and reducing no-shows.

With Paperform's doc-style editor, you can easily customise questions to match your training philosophy, add your branding, embed videos of your facility or training style, and create a form that feels like an extension of your business—not a generic survey.

Automate Your Personal Training Business

Once a client submits this form, you can use Stepper to automatically:

• Send a personalised welcome email with pre-session instructions
• Add the client to your CRM or client management system
• Create a calendar event and send reminders
• Trigger a workflow to prepare their initial program or assessment materials

By connecting this form to your existing tools (Google Calendar, Acuity, Mindbody, Trainerize, or your CRM), you eliminate manual data entry and ensure nothing falls through the cracks.

Perfect for Fitness Professionals Who Value Their Time

This template is ideal for personal trainers, strength coaches, yoga instructors offering private sessions, physiotherapists, and wellness coaches who want to deliver a premium client experience while staying organised. It's also great for gym chains and boutique studios looking to standardise their onboarding process across multiple trainers or locations.

Start converting more leads into committed clients with a professional scheduler that works as hard as you do.