Gym Equipment Purchase Request Form

Managing a fitness center means constantly evaluating new equipment investments to meet member needs and stay competitive. This Gym Equipment Purchase Request Form helps fitness managers, operations teams, and procurement staff make informed purchasing decisions by gathering all the essential information in one place.

Whether you're looking to add cardio machines, strength training equipment, or specialized fitness gear, this template captures critical details including member usage projections, floor space requirements, maintenance contracts, and budget justifications. By standardizing your equipment request process, you can ensure that every purchase aligns with member demand, facility capacity, and long-term operational costs.

Perfect for fitness centers, gyms, health clubs, recreation centers, and wellness facilities looking to professionalize their procurement workflow. The form includes conditional logic to show relevant fields based on equipment type, helping requesters provide complete information upfront and reducing back-and-forth with procurement teams.

Using Paperform's calculation fields and conditional logic, you can automatically compute total costs including installation, warranties, and maintenance contracts. Connect your completed requests to Stepper (stepper.io) to automatically route approvals through budget holders, notify procurement teams, and update your equipment inventory systems—all without manual data entry.

This template transforms equipment requests from scattered emails and spreadsheets into a structured, trackable process that helps your fitness business make smarter investment decisions.