Simplify Your KRA Rental Income Withholding Tax Returns

If you're a landlord, property manager, or letting agent in Kenya, submitting monthly rental income withholding tax returns to the Kenya Revenue Authority (KRA) is a critical compliance requirement. This KRA Monthly Rental Income Withholding Tax Return Form template makes the process straightforward and efficient.

Under Kenyan tax law, withholding tax on rental income is charged at 10% of the gross rent for residential properties and 12% for commercial properties. Property owners and agents must remit this tax by the 20th of the following month and submit accurate records of all tenants, rental amounts, and deductions.

Designed for Kenyan Property Professionals

This template is built specifically for:

• Landlords and property owners managing residential or commercial rental properties
• Property management companies and letting agents handling multiple properties and tenant portfolios
• Accountants and bookkeepers preparing monthly tax returns on behalf of property owners
• Real estate firms ensuring KRA compliance across their rental portfolios

The form captures all essential information required by KRA, including landlord KRA PIN details, tenant register with individual tenant information, gross rental income, applicable withholding tax rates, and total tax remittance calculations.

Built-in Calculations and Compliance Features

One of the biggest challenges with manual tax returns is calculation errors. This Paperform template includes built-in calculation fields that automatically compute the 10% (or 12%) withholding tax for each tenant entry and total monthly tax liability, reducing errors and saving time.

The form allows you to register multiple tenants in a single submission, capturing each tenant's name, ID/passport number, rental amount, and calculated withholding tax. This creates a complete tenant register that meets KRA documentation requirements.

Streamline Your Monthly Compliance Workflow

Rather than wrestling with Excel spreadsheets or paper forms each month, you can embed this form on your property management website, share it via email, or use it internally as part of your monthly close process.

Once submitted, responses can automatically flow into your accounting system via Stepper workflows—updating your books, triggering payment reminders, and keeping an audit trail of all monthly submissions. You can also send form data to Google Sheets, Airtable, or your accounting software to maintain organized records for KRA audits.

For property management firms handling multiple landlords, Paperform's Agency+ plan lets you create customized versions of this form for each client while maintaining centralized oversight and reporting.

Trusted by Kenyan Property Professionals

With SOC 2 Type II compliance and robust data security, Paperform ensures your sensitive landlord and tenant information is protected. The platform is trusted by over 500,000 teams worldwide for handling sensitive financial and compliance data.

Whether you're a solo landlord with a few rental units or a property management company with hundreds of tenants, this KRA rental income withholding tax return template helps you stay compliant, accurate, and efficient every single month.