Church Vacation Bible School Volunteer Application Form

Running a successful Vacation Bible School (VBS) program requires dedicated volunteers who are not only passionate about ministry but also equipped with the right skills and clearances to work safely with children. This Church Vacation Bible School Volunteer Application Form template helps churches streamline volunteer recruitment and vetting, capturing everything from childcare experience and craft skills to background check consent and CPR certifications—all in one organized, professional form.

Whether you're coordinating a small neighborhood VBS or a large multi-week summer program, this template makes it easy to match volunteers with the right roles, ensure compliance with child safety protocols, and build a capable team that creates memorable faith-based experiences for kids.

Why churches love using Paperform for VBS volunteer management

Paperform's doc-style editor lets you create warm, welcoming forms that reflect your church's personality while still capturing all the important details you need for volunteer screening. With conditional logic, you can show additional questions based on experience level or role preference, and file upload fields make it simple to collect certifications, references, and background check consent forms. Plus, with Stepper workflow automation, you can automatically route approved volunteers into orientation emails, send reminders for missing documents, or update your church management system—keeping your VBS coordination organized without extra admin work.

Since Paperform is SOC 2 Type II compliant and trusted by faith-based organizations worldwide, you can confidently collect sensitive volunteer information knowing it's secure. And because the form works beautifully on any device, volunteers can complete their applications from their phone during coffee hour or at home on their laptop.

What this VBS volunteer form includes

This template is designed specifically for church vacation Bible school programs and captures:

• Personal information and availability for the VBS dates and sessions
• Childcare experience and age group preferences to match volunteers with appropriate classrooms
• Craft skills inventory including sewing, woodworking, painting, and other creative abilities
• Background check consent with clear language about child safety policies
• Snack allergy awareness training acknowledgment to ensure food safety protocols
• CPR and First Aid certification uploads with expiration date tracking
• T-shirt size and emergency contact information for event day logistics
• Role preferences including teaching, crafts, music, games, snacks, and setup/cleanup

The form uses conditional logic to show relevant follow-up questions based on volunteer experience and interests, keeping the experience streamlined while gathering comprehensive information for your VBS coordinator team.

Streamline your VBS volunteer coordination

With this Paperform template, you can spend less time chasing down paperwork and more time planning an amazing VBS experience. Share the form via email, post it on your church website, or embed it directly into your registration page. As submissions come in, view responses in beautiful dashboards, export to spreadsheets for team planning, or use Stepper to automatically send welcome emails, schedule orientation sessions, and keep your volunteer database up to date.

Whether you're a children's ministry director, VBS coordinator, or church administrator, this template gives you a professional, turnkey solution for volunteer recruitment that prioritizes child safety, volunteer engagement, and smooth event operations.