Software For Food Truck Business Owners | Paperform

Manage Your Food Truck Business With Paperform

With this easy to manage booking system, you can now begin hiring out your food truck business for local events. Personalize the form to display your food truck menus and available dates for booking. All in an easily manageable and organized software.

1. Use this Paperform template.

Head to the templates page and click "use this template". If you don't have a Paperform account, you will need to sign up for a free trial first (no CC Details required).

You can also start a form from scratch if you would like. However, using a template is a great way to get off the ground and familiarize yourself with Paperform.

2. Change the name, cover, and text in your form.

Editing the template is simple.

To change the headings within the form simply click and treat it much like you would a Word doc. This is the same for any body of text throughout the form.

Likewise, if you wish to edit any of the questions on your template, simply click on the question's text and do as you please. You also have the option to change the positioning of your text, the font, and the font size.

Editing your food truck hire form

Find out more about adding images to your forms.

This template includes a dummy logo as well as a cover image. If you wish to replace or remove it, click on the image, and a toolbar will appear above. Click the picture icon to replace the image with a file of your own or simply click the 'X' icon to remove the image entirely.

You can add a body of text, image, or question anywhere on your food truck hire form by simply clicking any area on the form. A small toolbar will appear on the left. From this view, you can choose what you wish to add to your form by clicking the corresponding icon.

Adding questions to your food truck hire form

Find out more about adding page breaks to you form.

3. Change the look and feel of your form.

Now that you have changed the basics of your form, it is time to make your food truck hire page truly bespoke and branded. In the top right corner of your form editor, you'll find the 'Theme' icon.

Once you click on this icon, you will enter the theme settings menu, from where you can personalize the form. Simple changes such as the font and color of the text can be done from here, while you can also edit the font and appearance of your text in more detail from the 'Typography' tab.

The look and feel of your buttons and questions can be edited from the 'UI Elements' tab, while you can change the background color and even upload a background image from this menu as well. You can now start personalizing this form to suit your business.

Theming your food truck hire form

4. Replace the current food truck choices and their menus.

This template has included six dummy food truck businesses within the multiple-choice question field as options for the submitter to select them.

Editing these is simple. Hover your cursor on the multiple-choice question field and click the cogwheel icon to enter the field configuration settings.

The configuration tab will open. Now scroll down until you see options. In this box, replace the current six food trucks with your own choices. If you like, you can also replace the current images.

Replacing the current food truck options

This template is currently set in a way that upon the submitter's selection of a food truck, a specific menu correlating to their choice will appear.

These six menus lay within six section breaks, each for a specific food truck. Each of these breaks is conditionally set to only appear if the submitter makes the selection of that food truck.

We have implemented this through visibility logic. To edit the logic of each break simply enter the configuration of the break by clicking the cogwheel icon.

Configuring the visibility logic on your form

Learn more about the conditional logic Paperform offers

5. The food truck booking system.

The use of conditional logic continues through the form.

After viewing the food truck menu of their choice, the submitter is taken to the page that prompts them to input their personal details:

  • Name
  • Contact information
  • Event details

Once they complete this page, they move to the next one.

Depending on their earlier choice of the food truck, the form will determine which of the next six pages they are redirected to. Each page is again set with the visibility logic depending on their selection. The process to edit the logic is the same as we followed for the menu section breaks.

Find out more about section and page breaks.

Each of the page breaks has three separate fields, one of which is the Appointment field.

We are inputting six separate Appointment fields into this template to correlate with each individual food truck.

You can connect your Google Calendar to the Appointment field, allowing the system to determine when the food truck is available.

When a booking is made an event will be created in the calendar simplifying the booking process.

Connecting your Google Calendar to the truck booking form

6. Put through a test submission.

Click the 'view" button to go to the live form. Fill in the form and submit it. You can access submissions via your Paperform dashboard.

7. Set up automatic after submission email.

Once a customer has booked their food truck, they will hope to receive a confirmation email. This email should contain the details of the submitter and their booking.

To set up a confirmation email that will automatically send once a lead has submitted their form, simply go into After Submission > Emails. Then click 'Add email' and follow the prompts and create your automatic email.

You can pipe answers from your submitter into this section such as their email or name.

Find out more about answer piping.

Using answer piping for your food truck booking form

8. Final checklist.

Before setting your form live and starting to accept food truck bookings, you’ll want to do the following:

  1. Edit the title, description, cover image, and custom URL under Configure>Details.
  2. Customize the submission page message under After Submission > Success Pages & Redirect.

You're done! You can get the URL or embed code of your form under the Share menu in the form editor.

Good luck with your food truck business!