---
title: Restaurant Uniform Order Form Template | Paperform
description: Professional restaurant uniform order form with position-based requirements, size tracking, laundry service opt-in, and payroll deduction authorization. Free template.
url: "https://paperform.co/templates/restaurant-uniform-order-form"
type: static
generatedAt: "2026-03-28T00:45:03.979Z"
---

[← Back to free form templates](/templates/)    ![Restaurant Uniform Order Form](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/restaurant-uniform-order-form.png)
    [Preview](https://_preview.paperform.co/ai-template/restaurant-uniform-order-form) [Use this template for free](/create?ai-template=restaurant-uniform-order-form)    [Order & Booking Forms](/templates/category/orders/) [Human Resources](/templates/industry/human-resources/)[Food & Beverage](/templates/industry/food-beverage/)[Hospitality](/templates/industry/hospitality/) [HR Manager](/templates/role/hr-manager/)[Restaurant Owner](/templates/role/restaurant-owner/)[Hotel Manager](/templates/role/hotel-manager/)[Operations Manager](/templates/role/operations-manager/)     About this free form template
### Streamline Restaurant Uniform Orders with Paperform

Managing uniform orders across front-of-house and back-of-house staff can quickly become chaotic—tracking sizes, position requirements, replacements and payroll deductions across dozens of team members. This **Restaurant Uniform Order Form** template brings order to the chaos, helping restaurant owners, managers and HR teams handle uniform requests with professionalism and efficiency.

Built specifically for restaurants, cafes, hospitality groups and food service operations, this template automates position-based item requirements, tracks size exchanges, offers optional laundry services, and captures payroll deduction authorization—all in one clean, mobile-friendly form.

#### Why restaurants choose Paperform for uniform management

Paperform's flexible form builder lets you create forms that work exactly how your restaurant operates. Unlike rigid survey tools or clunky procurement systems, Paperform's doc-style editor makes it simple to add conditional logic, calculations and custom workflows that match your uniform policy. Whether you're onboarding new hires or processing replacement requests, this template helps you:

 - **Automatically show relevant items based on position:** Front-of-house staff see different uniform options than kitchen staff, reducing confusion and ordering errors.
 - **Track size history and exchanges:** Capture previous sizes and exchange reasons to reduce repeat issues and improve inventory planning.
 - **Offer optional add-ons:** Let employees opt in to laundry services or purchase additional items, with pricing calculated automatically.
 - **Secure payroll deduction authorization:** Collect clear, timestamped consent for uniform costs to be deducted from wages, maintaining compliance and documentation.

Every submission is automatically logged, can trigger email confirmations to staff and management, and syncs seamlessly with your inventory system, HRIS or accounting software via Paperform's native integrations or Stepper workflows.

#### Position-based requirements that prevent ordering mistakes

One of the biggest headaches in restaurant uniform management is ensuring everyone orders the correct items for their role. Servers don't need chef coats, and kitchen staff don't need server aprons. This template uses Paperform's powerful conditional logic to show only the uniform items relevant to each employee's position.

When a team member selects their role—such as Server, Bartender, Line Cook, Prep Cook or Dishwasher—the form instantly adapts to show position-specific items, required quantities and uniform standards. This automation reduces back-and-forth emails, prevents incorrect orders and helps new hires understand exactly what they need from day one.

#### Size exchange tracking that improves future orders

Staff turnover and size changes are part of restaurant life. This template includes built-in size exchange tracking, capturing whether this is an employee's first uniform order or a replacement, along with their previous size and reason for exchange. Over time, this data helps identify patterns—like certain suppliers running small, or specific items shrinking after washing—so you can make smarter purchasing decisions and reduce waste.

#### Laundry service opt-in and payroll deduction authorization

Many restaurants offer uniform laundry services as a convenience or require employees to contribute toward uniform costs. This template includes optional fields for laundry service enrollment and clear, compliant payroll deduction authorization.

Employees can review the terms, confirm their understanding and digitally authorize deductions, giving you a timestamped record that satisfies compliance requirements and protects both the business and the employee. Combined with Papersign (papersign.com), you can even route completed orders for formal eSignature on a full uniform policy agreement, keeping everything linked to the original request.

#### Flexible pricing, inventory tracking and automatic notifications

If your restaurant charges for uniforms, replacement items or laundry services, Paperform's calculation engine lets you show live pricing as employees make selections. You can apply different rates for first-time orders versus replacements, offer discounts for bundled items, or include setup fees—all calculated instantly on the form.

Once submitted, Paperform can send custom email confirmations to the employee with their order summary, notify the uniform coordinator or inventory manager, and log details in Google Sheets, Airtable or your HRIS. If you're using Stepper (stepper.io), you can build workflows that automatically update inventory counts, create purchasing orders when stock runs low, or notify accounting to process payroll deductions.

#### Built for restaurant managers, HR teams and hospitality groups

This template is designed for:

 - **Restaurant managers** who need a simple, repeatable process for onboarding new hires and processing uniform requests.
 - **HR and operations teams** managing uniform policies across multiple locations or brands.
 - **Hospitality groups** looking to standardize uniform ordering and ensure compliance across their portfolio.
 - **Independent cafes and eateries** that want a professional, branded uniform request process without custom development.

Paperform's Agency+ plan also supports multi-location and multi-brand setups, so hospitality groups can manage different uniform catalogs, pricing and policies for each concept under one roof.

#### Mobile-friendly, on-brand and easy to use

Your team is busy. Paperform forms work beautifully on any device, so staff can submit uniform requests from their phones during a break or at home. You can customize fonts, colors, button styles and backgrounds to match your restaurant's brand, and embed the form on your intranet, employee portal or send it via email or SMS.

With Paperform's Guided Mode, you can even present the form one question at a time for a conversational, less overwhelming experience—perfect for onboarding environments where new hires are processing a lot of information at once.

#### Ready to simplify uniform management?

This **Restaurant Uniform Order Form** template is ready to deploy as-is or customize to fit your exact uniform policy, item catalog and deduction structure. Whether you operate a single location or a multi-unit hospitality group, Paperform gives you the flexibility, automation and integrations to manage uniforms like a professional operation.

Get started today and turn uniform chaos into a streamlined, compliant and scalable process your team will actually use.
       Built for growing businesses, trusted by bigger ones.   Trusted by 500K+ business owners and creators, and hundreds of millions of respondents.     ![Capterra - 4.8 out of 5](/images/capterra-st.jpg)
 ![Trustpilot - 4.8 out of 5](/images/trustpilot-st.jpg)
 ![G2 - 4.8 out of 5](/images/g2-st.jpg)
  [Try Paperform free now](/register)
## More templates like this
  [![Hotel Staff Uniform Order Form](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/hotel-staff-uniform-order-form.png)

### Hotel Staff Uniform Order Form

A comprehensive uniform order form for hotel and hospitality staff to request department-specific uniforms with gender-neutral sizing, alterations, and contract tracking.](/templates/hotel-staff-uniform-order-form/)
[![Board Game Cafe Staff Apparel Order Form](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/board-game-cafe-staff-apparel-order-form.png)

### Board Game Cafe Staff Apparel Order Form

Professional staff uniform order form for board game cafes, featuring role-specific apparel options, geek culture designs, and custom sizing for game gurus and barista teams.](/templates/board-game-cafe-staff-apparel-order-form/)
[![Corporate Uniform Order Form](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/corporate-uniform-order-form.png)

### Corporate Uniform Order Form

Streamline employee uniform ordering with size selection, department tracking, quantity management, and automatic bulk pricing calculations.](/templates/corporate-uniform-order-form/)
[![Craft Brewery Taproom Staff Merchandise Order Form](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/craft-brewery-taproom-staff-merchandise-order-form.png)

### Craft Brewery Taproom Staff Merchandise Order Form

A streamlined merchandise order form for craft brewery taproom staff to request branded apparel, uniforms, and personalized merchandise with employee purchase or uniform issue options.](/templates/craft-brewery-taproom-staff-merchandise-order-form/)
[![Karaoke Room Reservation Form](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/karaoke-room-reservation-form.png)

### Karaoke Room Reservation Form

A stylish karaoke room booking form that lets customers reserve private rooms by party size, choose song system packages, and add food, beverage, and bottle service options with time extensions.](/templates/karaoke-room-reservation-form/)
[![Restaurant Grease Trap Cleaning Service Scheduling Form](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/restaurant-grease-trap-cleaning-service-scheduling-form.png)

### Restaurant Grease Trap Cleaning Service Scheduling Form

Schedule professional grease trap cleaning services with trap specifications, service frequency, compliance documentation, access instructions, and emergency service options.](/templates/restaurant-grease-trap-cleaning-service-scheduling-form/)
[![Restaurant Staff Scheduling Software Trial Request](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/restaurant-staff-scheduling-software-trial-request.png)

### Restaurant Staff Scheduling Software Trial Request

A comprehensive trial request form for restaurant staff scheduling software that captures team size, shift patterns, integration needs, and implementation requirements to match the perfect scheduling solution.](/templates/restaurant-staff-scheduling-software-trial-request/)
[![Abbey Bakery Wedding Venue Booking Form](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/abbey-bakery-wedding-venue-booking-form.png)

### Abbey Bakery Wedding Venue Booking Form

A beautiful wedding venue booking form for a converted abbey bakery featuring historic ovens, artisan baking traditions, and monastic-inspired hospitality. Perfect for couples seeking a unique, heritage-rich wedding celebration.](/templates/abbey-bakery-wedding-venue-booking-form/)
[![Airline Crew Uniform Order Form](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/airline-crew-uniform-order-form.png)

### Airline Crew Uniform Order Form

Streamline uniform orders for flight attendants and cabin crew with detailed measurements, piece selection, base location tracking, and allowance management in one professional form.](/templates/airline-crew-uniform-order-form/)
[![Axe Throwing Venue Staff Uniform Order Form](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/axe-throwing-venue-staff-uniform-order-form.png)

### Axe Throwing Venue Staff Uniform Order Form

A professional uniform order form for axe throwing venue staff, with role-specific clothing options, size selection, reinforced fabric areas, and staffing details.](/templates/axe-throwing-venue-staff-uniform-order-form/)
[![Bakery Bulk Ingredient Order Form](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/bakery-bulk-ingredient-order-form.png)

### Bakery Bulk Ingredient Order Form

Professional B2B ingredient ordering form for bakeries with allergen tracking, organic certification verification, supplier comparison tools, and built-in recipe scaling calculator for accurate bulk purchasing.](/templates/bakery-bulk-ingredient-order-form/)
[![Bed and Breakfast Dietary Requirements Form](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/bed-and-breakfast-dietary-requirements-form.png)

### Bed and Breakfast Dietary Requirements Form

A comprehensive dietary requirements form for bed and breakfast guests to communicate allergies, religious restrictions, dietary preferences, and meal time needs to ensure a safe and enjoyable dining experience.](/templates/bed-and-breakfast-dietary-requirements-form/)