---
title: Preventive Maintenance Checklist Form Template - Equipment Inspection & Compliance Tracking | Paperform
description: Professional preventive maintenance form with equipment inspection schedules, compliance certification tracking, parts forecasting, and service contract management. Perfect for facilities and maintenance teams.
url: "https://paperform.co/templates/preventive-maintenance-checklist-form"
type: static
generatedAt: "2026-03-28T00:44:52.979Z"
---

[← Back to free form templates](/templates/)    ![Preventive Maintenance Checklist Form](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/preventive-maintenance-checklist-form.png)
    [Preview](https://_preview.paperform.co/ai-template/preventive-maintenance-checklist-form) [Use this template for free](/create?ai-template=preventive-maintenance-checklist-form)    [Construction & Trades](/templates/category/construction/)[Facilities & Workspace](/templates/category/facilities-workspace/) [Property Management](/templates/industry/property-management/)[Trades & Contractors](/templates/industry/trades-contractors/)[Manufacturing](/templates/industry/manufacturing/)[Construction](/templates/industry/construction/) [Manager](/templates/role/manager/)[Technician](/templates/role/technician/)[Contractor](/templates/role/contractor/)[Operations Manager](/templates/role/operations-manager/)[Facilities Manager](/templates/role/facilities-manager/)[Safety Officer](/templates/role/safety-officer/)     About this free form template
### Streamline Your Preventive Maintenance Program with Paperform

Stay ahead of equipment failures and compliance deadlines with this comprehensive preventive maintenance checklist form. Built for facilities managers, maintenance supervisors, and contractors in construction, manufacturing, and property management, this template helps you standardize inspections, track certifications, forecast parts replacement, and manage service contracts—all in one place.

#### Why Preventive Maintenance Forms Matter

Reactive maintenance costs 3-9 times more than preventive maintenance. This form template helps you shift from firefighting breakdowns to systematically maintaining your equipment and facilities. Track inspection schedules, document compliance certifications, forecast parts needs before they fail, and keep service contracts organized.

#### How This Template Helps Your Business

The form captures critical maintenance data including equipment details, inspection findings, safety compliance status, parts inventory needs, and service contract information. Conditional logic shows relevant sections based on equipment type and inspection results, ensuring your team captures the right data every time.

Once submitted, you can use **Stepper** (stepper.io) to automatically route urgent maintenance requests to the right technician, create work orders in your CMMS, update inventory systems when parts are flagged for replacement, and send compliance alerts to safety managers. Connect your submissions to Google Sheets, Airtable, or your maintenance management software to build a complete equipment history and maintenance dashboard.

#### Built for Construction, Facilities, and Industrial Teams

Whether you're managing HVAC systems, manufacturing equipment, building infrastructure, or fleet vehicles, this template adapts to your preventive maintenance workflow. The professional design works on tablets and mobile devices, so technicians can complete inspections on-site. Add photos of equipment condition, capture digital signatures for compliance sign-offs, and set up automated follow-up emails for overdue inspections.

With Paperform's SOC 2 Type II compliance and enterprise-grade security, you can trust your maintenance records are protected. As your maintenance program grows, use Agency+ features to manage multiple sites or clients, and leverage AI Insights to identify recurring equipment issues and optimize your maintenance schedule.

**Get started in minutes**—customize inspection items for your specific equipment, connect to your tools, and give your maintenance team a professional system they'll actually use.
       Built for growing businesses, trusted by bigger ones.   Trusted by 500K+ business owners and creators, and hundreds of millions of respondents.     ![Capterra - 4.8 out of 5](/images/capterra-st.jpg)
 ![Trustpilot - 4.8 out of 5](/images/trustpilot-st.jpg)
 ![G2 - 4.8 out of 5](/images/g2-st.jpg)
  [Try Paperform free now](/register)
## More templates like this
  [![Cold Weather Safety Inspection Form](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/cold-weather-safety-inspection-form.png)

### Cold Weather Safety Inspection Form

Comprehensive cold weather safety inspection form for construction sites and outdoor workplaces. Document heated break areas, frostbite prevention measures, ice removal, and winter hazard compliance.](/templates/cold-weather-safety-inspection-form/)
[![Emergency Action Plan Drill Documentation Form](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/emergency-action-plan-drill-documentation-form.png)

### Emergency Action Plan Drill Documentation Form

Document emergency evacuation drills with evacuation times, headcount verification, emergency contact notifications, and areas for improvement to ensure workplace safety compliance.](/templates/emergency-action-plan-drill-documentation-form/)
[![Fire Safety System Maintenance Request Form](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/fire-safety-system-maintenance-request-form.png)

### Fire Safety System Maintenance Request Form

Comprehensive fire safety system maintenance form for scheduling alarm testing, sprinkler inspections, extinguisher certifications, emergency exit verification, and ensuring fire marshal compliance.](/templates/fire-safety-system-maintenance-request-form/)
[![Hand and Power Tool Inspection Form](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/hand-and-power-tool-inspection-form.png)

### Hand and Power Tool Inspection Form

Comprehensive tool safety inspection form for evaluating hand and power tools, including guard functionality, cord integrity, grounding verification, and storage compliance.](/templates/hand-and-power-tool-inspection-form/)
[![Material Handling and Storage Area Inspection Form](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/material-handling-and-storage-area-inspection-form.png)

### Material Handling and Storage Area Inspection Form

A comprehensive inspection form for evaluating material handling and storage areas, including weight limits, stacking stability, and aisle clearance verification to ensure workplace safety compliance.](/templates/material-handling-and-storage-area-inspection-form/)
[![Stairway Maintenance and Safety Inspection Form](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/stairway-maintenance-and-safety-inspection-form.png)

### Stairway Maintenance and Safety Inspection Form

A comprehensive stairway inspection form for assessing handrail security, tread condition, lighting, ADA compliance, and slip resistance to ensure safe and code-compliant stairways.](/templates/stairway-maintenance-and-safety-inspection-form/)
[![Electrical Maintenance Request Form](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/electrical-maintenance-request-form.png)

### Electrical Maintenance Request Form

Professional electrical maintenance and repair request form with circuit breaker identification, safety hazard assessment, code compliance tracking, and licensed electrician verification for facilities and property management.](/templates/electrical-maintenance-request-form/)
[![EV Charging Station Maintenance Request Form](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/ev-charging-station-maintenance-request-form.png)

### EV Charging Station Maintenance Request Form

A comprehensive maintenance request form for EV charging stations, covering functionality testing, billing issues, electrical inspections, and usage analytics tracking.](/templates/ev-charging-station-maintenance-request-form/)
[![Facilities Work Order System](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/facilities-work-order-system.png)

### Facilities Work Order System

A comprehensive facilities maintenance work order form with priority matrix, technician assignment, and automated tracking. Perfect for property managers, facilities teams, and building operations.](/templates/facilities-work-order-system/)
[![Ground Fault Circuit Interrupter (GFCI) Monthly Testing Log](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/ground-fault-circuit-interrupter-gfci-monthly-testing-log.png)

### Ground Fault Circuit Interrupter (GFCI) Monthly Testing Log

Comprehensive GFCI monthly testing and compliance log for recording trip times, amperage ratings, and weather protection verification to ensure electrical safety on construction sites and facilities.](/templates/ground-fault-circuit-interrupter-gfci-monthly-testing-log/)
[![Hot Work Permit Form](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/hot-work-permit-form.png)

### Hot Work Permit Form

A comprehensive hot work permit form for contractors and safety officers to authorize and document welding, cutting, grinding, and other fire-producing operations with proper safety protocols.](/templates/hot-work-permit-form/)
[![Loading Dock Maintenance Request Form](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/loading-dock-maintenance-request-form.png)

### Loading Dock Maintenance Request Form

Professional loading dock maintenance request form for facility managers to report issues with dock levelers, door seals, safety equipment, and schedule repairs with minimal downtime.](/templates/loading-dock-maintenance-request-form/)