---
title: Gym Equipment Malfunction Report Form Template | Paperform
description: Professional gym equipment malfunction form to report broken machines, assess injury risks, and trigger maintenance responses. Perfect for fitness centers, gyms, and wellness facilities.
url: "https://paperform.co/templates/gym-equipment-malfunction-report-form"
type: static
generatedAt: "2026-03-28T00:44:02.756Z"
---

[← Back to free form templates](/templates/)    ![Gym Equipment Malfunction Report Form](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/gym-equipment-malfunction-report-form.png)
    [Preview](https://_preview.paperform.co/ai-template/gym-equipment-malfunction-report-form) [Use this template for free](/create?ai-template=gym-equipment-malfunction-report-form)    [Facilities & Workspace](/templates/category/facilities-workspace/) [Fitness & Wellness](/templates/industry/fitness-wellness/) [Manager](/templates/role/manager/)[Fitness Trainer](/templates/role/fitness-trainer/)[Operations Manager](/templates/role/operations-manager/)[Facilities Manager](/templates/role/facilities-manager/)     About this free form template
### Keep Your Fitness Facility Safe and Operational

Broken treadmills, malfunctioning weight machines, and faulty cardio equipment don't just frustrate members—they create safety hazards and liability risks. This **Gym Equipment Malfunction Report Form** gives your fitness center staff a fast, structured way to log equipment issues, assess risk levels, and trigger immediate maintenance responses.

Built for gyms, fitness centers, health clubs, corporate wellness facilities, and recreation centers, this template captures all the critical details your maintenance team needs: equipment type, machine ID, problem description, injury risk level, and reporter contact information. Conditional logic ensures high-risk issues get flagged immediately, while automated workflows can notify your facilities team, create maintenance tickets, and even trigger out-of-order signage.

#### Why Paperform for gym maintenance management?

**Paperform** makes it easy to turn equipment reports into action. Use conditional logic to route urgent repairs differently than routine maintenance. Connect submissions to your maintenance software, facility management tools, or project trackers via **Stepper** (stepper.io) to automatically create work orders, assign tasks to technicians, and update equipment logs—no manual data entry required.

Add photo uploads so staff can document the issue visually, use calculations to prioritize repairs based on risk scores, and customize confirmation messages to let reporters know exactly what happens next. Whether you're managing a single boutique studio or a chain of fitness clubs, Paperform scales with you while keeping your forms on-brand and easy to use.

With SOC 2 Type II compliance and robust integrations, Paperform helps fitness facilities maintain safe, well-functioning spaces that keep members happy and reduce liability—all without requiring IT resources or coding skills.
       Built for growing businesses, trusted by bigger ones.   Trusted by 500K+ business owners and creators, and hundreds of millions of respondents.     ![Capterra - 4.8 out of 5](/images/capterra-st.jpg)
 ![Trustpilot - 4.8 out of 5](/images/trustpilot-st.jpg)
 ![G2 - 4.8 out of 5](/images/g2-st.jpg)
  [Try Paperform free now](/register)
## More templates like this
  [![Gym Equipment Damage Report](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/gym-equipment-damage-report.png)

### Gym Equipment Damage Report

Report damaged or malfunctioning gym equipment with photo documentation and injury risk assessment. Automatically notifies maintenance teams for fast repairs and member safety.](/templates/gym-equipment-damage-report/)
[![Gym Equipment Maintenance Request Form](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/gym-equipment-maintenance-request-form.png)

### Gym Equipment Maintenance Request Form

Report equipment issues, request repairs, and flag safety concerns for gym machines. Streamline maintenance workflow with machine tracking, priority flagging, and automated member notifications.](/templates/gym-equipment-maintenance-request-form/)
[![Trampoline Fitness Studio Supplies Request Form](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/trampoline-fitness-studio-supplies-request-form.png)

### Trampoline Fitness Studio Supplies Request Form

A comprehensive request form for trampoline fitness studios to manage equipment orders, court maintenance, instructor certifications, and class scheduling needs.](/templates/trampoline-fitness-studio-supplies-request-form/)
[![Yoga Studio Equipment Damage Report Form](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/yoga-studio-equipment-damage-report-form.png)

### Yoga Studio Equipment Damage Report Form

Report damaged yoga equipment, assess safety risks, and authorize replacements to maintain a safe practice environment for students and instructors.](/templates/yoga-studio-equipment-damage-report-form/)
[![Barre Studio Supplies Request Form](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/barre-studio-supplies-request-form.png)

### Barre Studio Supplies Request Form

A comprehensive request form for barre studio supplies, equipment maintenance, instructor needs, and boutique inventory. Streamline your studio operations and keep classes running smoothly.](/templates/barre-studio-supplies-request-form/)
[![Boxing Gym Desk & Workspace Booking Form](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/boxing-gym-desk-workspace-booking-form.png)

### Boxing Gym Desk & Workspace Booking Form

A comprehensive booking form for boxing gyms to manage hot desking, trainer scheduling, equipment maintenance tracking, and amateur bout coordination in one seamless workflow.](/templates/boxing-gym-desk-workspace-booking-form/)
[![Fitness Studio Equipment Purchase & Maintenance Expense Form](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/fitness-studio-equipment-purchase-maintenance-expense-form.png)

### Fitness Studio Equipment Purchase & Maintenance Expense Form

Track equipment purchases, maintenance costs, warranty information, repair history, and plan for replacements at your fitness studio with this comprehensive expense management form.](/templates/fitness-studio-equipment-purchase-maintenance-expense-form/)
[![Fitness Studio Maintenance Request Form](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/fitness-studio-maintenance-request-form.png)

### Fitness Studio Maintenance Request Form

A comprehensive maintenance request form designed for fitness studios to report equipment issues, safety concerns, and facility problems while tracking impact on classes and member experience.](/templates/fitness-studio-maintenance-request-form/)
[![Group Fitness Facility Equipment Inventory Form](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/group-fitness-facility-equipment-inventory-form.png)

### Group Fitness Facility Equipment Inventory Form

Track fitness equipment across class types, monitor usage, manage instructor setup needs, and schedule preventive maintenance for your group fitness facility.](/templates/group-fitness-facility-equipment-inventory-form/)
[![Gym and Fitness Center Equipment Request Form](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/gym-and-fitness-center-equipment-request-form.png)

### Gym and Fitness Center Equipment Request Form

A comprehensive form for requesting gym equipment with capacity planning, maintenance scheduling, safety inspections, and space layout considerations for fitness facilities.](/templates/gym-and-fitness-center-equipment-request-form/)
[![Gym Equipment Purchase Request Form](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/gym-equipment-purchase-request-form.png)

### Gym Equipment Purchase Request Form

Streamline equipment procurement for fitness centers with usage projections, space planning, and maintenance details.](/templates/gym-equipment-purchase-request-form/)
[![Gym Trainer Desk & Workspace Reservation Form](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/gym-trainer-desk-workspace-reservation-form.png)

### Gym Trainer Desk & Workspace Reservation Form

A comprehensive workspace booking form for fitness facilities managing trainer desk assignments, client consultation areas, and equipment demonstration spaces with flexible scheduling options.](/templates/gym-trainer-desk-workspace-reservation-form/)