--- title: Invoice & Billing Forms | Paperform description: Build invoice, quote, purchase order, and expense forms that generate PDFs automatically — free to start, connects to QuickBooks and Xero via Zapier. url: "https://paperform.co/invoice-forms" type: static generatedAt: "2026-07-24T05:20:58.039Z" --- # Invoice and billing forms that get you paid faster Generate invoices, quotes, purchase orders, and expense forms — then collect payment without leaving the form. Built for freelancers and small teams who want to get paid faster, not learn new accounting software. [Start invoicing free](https://paperform.co/register)[Start invoicing free](https://paperform.co/register) Use for free or upgrade for higher limits. Paperform is an online form builder that freelancers and small businesses use to build invoice, [quote](https://paperform.co/templates/quote-form/), [purchase order](https://paperform.co/order-forms/), and expense forms — generating a branded PDF automatically after each submission and collecting payment through Stripe, PayPal, Square, or Braintree. It connects to QuickBooks and Xero via Zapier, so invoices can flow into the accounting software you already use. ## Every finance form your business sends, in one place ![Automated PDF invoice generated by Paperform](https://d3gw2uv1ch7vdq.cloudfront.net/img/img-solutions-custom-pdf.png) ## Generate branded invoices automatically Turn every submission into a professional PDF invoice, complete with your logo, line items, and totals calculated automatically. Paperform's [custom PDFs](https://paperform.co/help/articles/custom-pdfs/) generate and email themselves the moment someone submits the form — no manual data entry. ![Quote form with automatic price calculation in Paperform](/img/quote-estimate-visual.png) ## Send quotes and estimates before the work begins Build a quote or estimate form that calculates pricing in real time based on what a client selects. Use [calculations](https://paperform.co/calculations/) to handle multi-line pricing, discounts, or tiered rates automatically, so the number you quote is the number you invoice. ![Purchase order form in Paperform](https://d3gw2uv1ch7vdq.cloudfront.net/img/orderform-inventory-2x.png) ## Collect purchase orders without the email back-and-forth Let customers or vendors submit a purchase order directly through a form — line items, quantities, and delivery details captured in one place, ready to turn straight into an invoice. ![Expense reimbursement form with receipt upload in Paperform](https://d3gw2uv1ch7vdq.cloudfront.net/img/img-solutions-payment-refunds.png) ## Track expenses and reimbursement requests Collect expense reports and reimbursement requests with receipts attached to each submission. Route requests for approval automatically with [conditional logic](https://paperform.co/conditional-logic-forms/) based on amount or category. ![Accepting payment on an invoice form in Paperform](https://paperform.co/images/checkout.jpg) ## Get paid the moment an invoice goes out Accept payment directly on the invoice form itself through Stripe, PayPal, Square, or Braintree — no separate payment link needed. Paperform's [payment forms](https://paperform.co/payment-forms/) don't add extra transaction fees on top of what your processor charges. ![Automatic receipt sent after payment in Paperform](https://d3gw2uv1ch7vdq.cloudfront.net/img/img-solutions-custom-pdf.png) ## Send receipts automatically after payment Generate and send a receipt the moment a payment comes through, so clients have a record without you lifting a finger. ## Forever Free plan · No code needed · SOC 2 Type II & SSO · Trusted by 500K+ businesses ## Free invoice and billing form templates to help you get started Pick from Paperform's full library of 30,000+ templates, including invoice, quote, purchase order, and expense forms you can customise in minutes. [Browse invoice templates →](/templates/category/financial/) ![Paperform integrations for invoice forms](https://d3gw2uv1ch7vdq.cloudfront.net/img/integration-apps-2x.png) ## Connect invoices to your accounting software Paperform connects directly with Stripe, PayPal, and Google Sheets, and to QuickBooks and Xero via Zapier — so every invoice, quote, or purchase order flows into your books without manual entry. [Explore integrations](https://paperform.co/integrations/) ## Invoice and Billing Form FAQs ### 1. Can Paperform generate a PDF invoice automatically? Yes. Use Paperform's custom PDF feature to design a branded invoice that populates itself from the form submission and emails automatically — no manual formatting. ### 2. Does Paperform integrate with QuickBooks or Xero? Yes, through Zapier. Paperform doesn't have a native QuickBooks or Xero sync, but you can connect either one with a ready-made Zap so invoice data flows straight into your books. ### 3. Can I collect payment directly on the invoice form? Yes. Connect Stripe, PayPal, Square, or Braintree and accept payment as part of the same form — no separate payment link needed, and no extra transaction fees from Paperform. ### 4. Can I create a quote or estimate that calculates pricing automatically? Yes. Paperform's calculations feature handles multi-line pricing, discounts, and tiered rates in real time as someone fills out the form. ### 5. Can customers or vendors submit a purchase order online? Yes. Build a purchase order form that captures line items, quantities, and delivery details in one submission, ready to convert into an invoice. ### 6. Can I collect expense reports with receipts attached? Yes. Use the file upload field to collect receipts alongside an expense report, and route it for approval automatically with conditional logic based on amount or category. ### 7. Can I send a receipt automatically after someone pays? Yes. Set up an automatic receipt to generate and send the moment a payment is confirmed. ### 8. Is there a limit on how many invoices I can send on the free plan? Paperform's Forever Free plan covers a limited number of submissions per month. For higher volume, you'll need to upgrade — see [pricing](https://paperform.co/pricing/) for current limits. ## Get paid without the chasing. Build your first invoice form free. No code, no new accounting software to learn. [Start invoicing free](https://paperform.co/register) ## Paperform Pricing The following is pricing for our Paperform app only. | FreeFor individuals and small teams just getting started with Paperform. | Essentials$24/monthBilled as $288/yearFor individuals looking for a better way to build forms. | Pro$49/monthBilled as $588/yearFor small teams looking to keep forms on-brand and unlock our full functionality. | Business$99/monthBilled as $1,188/yearFor organizations and businesses after scalability, superior compliance and priority support. | [Enterprise](/enterprise/)[Get a quote](https://talk-to-sales.paperform.co) [For organizations with Enterprise, bespoke, or high volume needs.](/enterprise/) | | --- | --- | --- | --- | --- | | | [Try Free Now](/register?level=1)No Credit Card Unrestricted 7 day free trial | [Try Free Now](/register?level=2)No Credit Card Unrestricted 7 day free trial | [Try Free Now](/register?level=3)No Credit Card Unrestricted 7 day free trial | [Talk to Sales](https://talk-to-sales.paperform.co) |