---
title: Best Form Builders for Schools in 2026 | Paperform
description: "Form builders for schools and education: enrollment, permission slips, fee collection, quizzes, and staff surveys. Free and paid options compared for 2026."
url: "https://paperform.co/form-builders/best-form-builders-for-schools"
type: static
generatedAt: "2026-04-13T00:51:40.899Z"
---

![](/images/og/form-builders/best-form-builders-for-schools.png)

# Best Form Builders for Schools in 2026

Schools need forms for everything: enrollment applications, permission slips, field trip payments, parent surveys, staff feedback, event registration, and classroom quizzes. The challenge is that school budgets are tight, staff technical skills vary widely, and student data protection requirements add a compliance layer that consumer form tools don't always address.

We ranked form builders for education by: **data safety** (FERPA awareness, data encryption, appropriate privacy controls), **form-building flexibility** (conditional logic for grade-appropriate questions, e-signatures for parent consent), **payment processing** (school fees, lunch orders, field trip costs), and **cost** — because every dollar in a school budget faces scrutiny.

| Feature | Paperform | Google Forms | Jotform | Cognito Forms | Microsoft Forms | Typeform | Formstack | Gravity Forms |
| --- | --- | --- | --- | --- | --- | --- | --- | --- |
| Form Building |
| Document-style editor | Yes | No | No | No | No | No | No | No |
| AI form creation | Yes | Yes | Yes  starter | No | Yes  copilot | Yes | Yes  forms | No |
| Field types | 26+ | 11 | 30+ (starter) | 20+ | No | 20+ | 15 | No |
| File uploads | Yes | Yes | Yes  starter | Yes | No | Yes  basic | No | No |
| Guided mode (one question at a time) | Yes | No | Yes  starter | No | No | Yes | Yes  forms | Yes  Elite |
| Collaboration |
| Advanced permissions & admin | Yes  enterprise | Yes  Business Starter | Yes  enterprise | Yes  enterprise | Yes  enterprise | Yes  enterprise | Yes  enterprise | No |
| Form sharing (templates) | Yes | Yes | No | Yes | Yes | Yes | Yes  forms | Yes  Basic |
| Spaces and tag management | Yes | No | No | No | No | No | Yes  forms | No |
| Form sharing | No | No | Yes  starter | No | No | No | No | No |
| Assign forms | No | No | Yes  enterprise | No | No | No | No | No |
| Security |
| SOC 2 Type II | Yes | Yes | Yes  enterprise | No | Yes | Yes | No | No |
| Two-factor authentication | Yes | Yes | Yes  starter | Yes | Yes | Yes | Yes  forms | No |
| Enforce 2FA for all users | Yes  business | Yes  Business Starter | No | No | Yes  enterprise | No | Yes  enterprise | No |
| SSO (SAML) | Yes  business | Yes  Business Plus | Yes  enterprise | Yes  enterprise | Yes | Yes  enterprise | Yes  enterprise | No |
| reCAPTCHA | Yes | No | Yes  starter | Yes | No | Yes  business | Yes  forms | Yes  Basic |

## ![](/images/form-builders/paperform/logo.svg)
 #1 Paperform — Best for Fee Collection and Complex Enrollment

 ![Paperform](/images/form-builders/paperform/screenshot-homepage.png)

*Paperform turns enrollment forms into guided experiences with built-in fee calculation and payment.*

Where Paperform shines for schools is the intersection of data collection and payment processing that other tools split across separate systems. A single enrollment form can collect student information, show grade-appropriate programme options via conditional logic, compute tuition based on selections and sibling discounts using the calculation engine, capture parent e-signatures for consent, and process payment — eliminating the "fill out this form, then go to this portal to pay" dance that frustrates parents.

The document-style editor also means school communications embedded in forms look professional — photos, programme descriptions, important notices, and form fields share the same page. For schools that need forms to double as informational pages (open day registration, after-school programme descriptions with signup), Paperform is uniquely capable.

 - **Best for:** Schools needing enrollment, fee collection, and parent consent in one form
 - **Key strength:** Calculation engine computes fees with sibling discounts, programme selections, and payment plans
 - **Watch out for:** 30 submissions/month on free; Essentials ($24/mo) for active enrollment periods

## ![](/images/form-builders/google-forms/logo.png)
 #2 Google Forms — The Familiar Free Default for Google Schools

 ![Google Forms](/images/form-builders/google-forms/screenshot-homepage.png)

*Google Forms integrates with Classroom and is already familiar to most teachers.*

For schools on Google Workspace for Education, Google Forms is already there — no additional procurement, no new logins, no training budget. Teachers create quizzes that auto-grade and sync with Classroom. Admins build parent surveys that dump into Sheets for analysis. The FERPA-compliant Workspace for Education foundation means student data stays within the district's Google environment.

The ceiling is low. No payment processing means fee collection requires a separate system. No conditional logic beyond basic section routing means complex enrollment forms are clunky. No design customisation means every form looks identically "Google." For classroom quizzes and simple surveys, it's perfect. For anything involving money or complex data routing, pair it with a more capable tool. See [Google Forms alternatives](/form-builders/google-forms-alternatives/).

 - **Best for:** Classroom quizzes, parent surveys, and basic data collection in Google-powered schools
 - **Key strength:** Zero cost, zero training, and native Classroom integration
 - **Watch out for:** No payments, no advanced logic, no branding — limited to simple data collection

## ![](/images/form-builders/microsoft-forms/logo.png)
 #3 Microsoft Forms — The Default for Microsoft 365 Schools

The Microsoft equivalent of Google Forms for education. Free with Microsoft 365 Education, integrated with Teams (staff can share forms directly in channels), Excel (responses auto-populate), and Power Automate (trigger workflows from submissions). Quiz features include branching, math formulas, and auto-grading. Suitable for schools running Microsoft infrastructure.

Same limitations as Google Forms: no payment processing, limited design control, and constrained to the Microsoft ecosystem. The 200-response-per-form cap (5,000 with Microsoft 365 subscriptions) may restrict large school-wide surveys. See [Microsoft Forms alternatives](/form-builders/microsoft-forms-alternatives/).

 - **Best for:** Schools on Microsoft 365 Education needing surveys, quizzes, and staff collaboration
 - **Key strength:** Native Teams integration and Power Automate workflow triggers
 - **Watch out for:** No payments, limited design, 200-response cap per form on basic accounts

## ![](/images/form-builders/cognito-forms/logo.png)
 #4 Cognito Forms — Free Payment Collection for Budget Schools

For schools that need to collect fees but can't justify a paid subscription, Cognito Forms' free tier is remarkable: unlimited forms, 100 submissions/month, Stripe payments, e-signatures for consent forms, and conditional logic. A small school running a single enrollment period or collecting after-school programme fees can operate entirely on the free plan.

 - **Best for:** Small schools needing payment-enabled forms at zero cost
 - **Key strength:** Stripe payments + e-signatures on the free plan
 - **Watch out for:** 100 submissions/month cap; basic design; no school-specific templates

## ![](/images/form-builders/jotform/logo.png)
 #5 Jotform — Largest Library of School-Specific Templates

Jotform's template library includes hundreds of education-specific forms: school registration, parent consent, field trip permission, teacher evaluation, student feedback, course enrollment, and school supply order forms. For administrators who want to deploy quickly without building from scratch, the template volume is unmatched. The 50% education discount brings paid plans to approximately $19.50/month.

 - **Best for:** Schools that want ready-made education templates with minimal customisation
 - **Key strength:** Hundreds of education templates + 50% education discount
 - **Watch out for:** 5-form free limit; complex interface for non-technical staff

## Full Feature Comparison

| Feature | Paperform | Google Forms | Jotform | Cognito Forms | Microsoft Forms | Typeform | Formstack | Gravity Forms |
| --- | --- | --- | --- | --- | --- | --- | --- | --- |
| Form Building |
| Document-style editor | Yes | No | No | No | No | No | No | No |
| AI form creation | Yes | Yes | Yes  starter | No | Yes  copilot | Yes | Yes  forms | No |
| Field types | 26+ | 11 | 30+ (starter) | 20+ | No | 20+ | 15 | No |
| File uploads | Yes | Yes | Yes  starter | Yes | No | Yes  basic | No | No |
| Multi-page forms | Yes | Yes | Yes  starter | Yes | Yes | Yes  basic | Yes  forms | Yes  Basic |
| Guided mode (one question at a time) | Yes | No | Yes  starter | No | No | Yes | Yes  forms | Yes  Elite |
| Conditional logic | Yes | Yes | Yes  starter | Yes | Yes | Yes  basic | Yes  forms | Yes  Basic |
| Calculations field | Yes  essentials | No | Yes  starter | Yes | No | Yes  plus | Yes  forms | Yes  Basic |
| AI calculations assistant | Yes  essentials | No | No | No | No | No | No | No |
| Scoring | Yes  essentials | Yes | Yes  starter | Yes | Yes | Yes  plus | No | Yes  Elite |
| Answer piping | Yes | No | Yes  starter | Yes | No | Yes  basic | Yes  forms | Yes  Basic |
| Pre-filling and hidden fields | Yes  essentials | Yes | Yes  starter | Yes | No | Yes  basic | Yes  forms | Yes  Basic |
| Save and resume | Yes | No | Yes  starter | Yes  pro | No | No | Yes  forms | Yes  Basic |
| Auto-close by number | Yes  essentials | Yes | Yes  starter | Yes | Yes | Yes  basic | No | No |
| Auto-close by date | Yes  pro | Yes | Yes  starter | Yes | Yes | Yes  basic | No | No |
| Appointment/booking field | Yes | No | Yes  starter | No | No | Yes  basic | No | No |
| Signature field | Yes | No | Yes  starter | Yes  team | No | No | Yes  suite | Yes  Elite |
| Color picker field | Yes | No | No | No | No | No | No | No |
| API-powered dropdowns | Yes  business | No | No | Yes | No | No | Yes  forms | No |
| Google address search | Yes  business | No | No | Yes | No | No | No | No |
| Drag-and-drop builder | No | No | Yes  starter | No | No | No | Yes  forms | Yes  Basic |
| Form widgets | No | No | Yes  starter | No | No | No | No | No |
| Template gallery | No | No | 20,000+ (starter) | No | No | No | No | No |
| AI follow-up questions | No | No | No | No | No | Yes  business | No | No |
| Video questions | No | No | No | No | No | Yes  basic | No | No |
| 30+ field types | No | No | No | No | No | No | No | Yes  Basic |
| Payments |
| Stripe payments | Yes | No | Yes  starter | Yes | No | Yes  basic | Yes  forms | Yes  Pro |
| PayPal payments | Yes | No | Yes  starter | Yes  team | No | No | Yes  forms | Yes  Pro |
| Square payments | Yes | No | Yes  starter | Yes  team | No | No | No | Yes  Pro |
| Braintree payments | Yes | No | Yes  starter | No | No | No | No | No |
| Google Pay | Yes | No | Yes  starter | No | No | No | No | Yes  Pro |
| Product sales (eCommerce) | Yes  essentials | No | Yes  starter | Yes | No | No | No | Yes  Basic |
| Subscriptions | Yes  essentials | No | Yes  starter | No | No | Yes  basic | No | Yes  Pro |
| Coupons and discounts | Yes  essentials | No | Yes  starter | Yes | No | No | Yes  forms | Yes  Elite |
| Custom pricing rules | Yes  essentials | No | Yes  starter | Yes | No | No | Yes  forms | No |
| Tax calculations | Yes | No | Yes  starter | Yes | No | No | No | No |
| Quotes/invoices | Yes | No | No | Yes  team | No | No | No | No |
| Refunds | Yes | No | No | No | No | No | No | Yes  Pro |
| 3D Secure | Yes | No | No | No | No | Yes  basic | No | Yes  Pro |
| 40+ payment gateways | No | No | Yes  starter | No | No | No | No | No |
| No transaction fees | No | No | Yes  starter | No | No | No | No | No |
| Design & Customization |
| Template gallery | 30,000+ | 20+ | 20,000+ (starter) | Yes | Yes | 1,500+ | Yes  forms | Yes  Basic |
| Rich media (images, GIFs, videos) | Yes | Yes | Yes  starter | Yes | Yes | Yes | Yes  forms | Yes  Basic |
| Unsplash and Giphy integration | Yes | No | No | No | No | Yes | No | No |
| Image editor | Yes | No | No | No | No | No | No | No |
| Adobe Creative Cloud | Yes | No | No | No | No | No | No | No |
| Language translation | Yes | No | Yes  starter | Yes  pro | Yes | Yes  basic | No | Yes  Basic |
| Advanced theming | Yes  pro | No | Yes  starter | Yes  pro | No | Yes  plus | Yes  forms | Yes  Basic |
| Custom form URL | Yes  pro | No | No | No | No | Yes  plus | Yes  forms | No |
| Custom domains | Yes  pro | No | Yes  enterprise | No | No | No | Yes  forms | No |
| Custom HTML & CSS | Yes  pro | No | Yes  starter | Yes  pro | No | Yes  business | Yes  forms | Yes  Basic |
| Remove branding | Yes  pro | No | Yes  bronze | Yes  pro | No | Yes  plus | Yes  forms | Yes  Basic |
| Custom email domains | Yes  business | Yes  Business Starter | No | No | No | No | No | Yes  Elite |
| Form themes | No | No | Yes  starter | No | No | No | No | No |
| Analytics |
| Submission results and reports | Yes | Yes | Yes  starter | Yes | Yes | Yes | Yes  forms | Yes  Basic |
| AI report insights | Yes  pro | No | No | No | Yes | Yes  business | No | No |
| Paperform analytics | Yes  pro | No | No | No | No | No | Yes  forms | No |
| Drop-off analysis | Yes  pro | No | No | No | No | Yes  business | No | No |
| Google Analytics & Facebook Pixel | Yes  essentials | No | No | Yes  pro | No | Yes  basic | Yes  forms | Yes  Elite |
| Custom analytics scripts | Yes  pro | No | No | No | No | Yes  basic | No | Yes  Basic |
| Partial submissions | Yes  pro | No | No | No | No | Yes  plus | Yes  forms | Yes  Elite |
| Form analytics | No | No | Yes  starter | No | No | No | No | No |
| Google Analytics integration | No | No | Yes  starter | No | No | No | No | No |
| Collaboration |
| Multi-user accounts | Yes  pro | Yes | Yes  bronze | Yes  pro | Yes | Yes  plus | Yes  forms | Yes  Basic |
| User permissions and management | Yes  pro | Yes | Yes  enterprise | Yes  team | Yes | Yes  plus | Yes  forms | Yes  Basic |
| Advanced permissions & admin | Yes  enterprise | Yes  Business Starter | Yes  enterprise | Yes  enterprise | Yes  enterprise | Yes  enterprise | Yes  enterprise | No |
| Form sharing (templates) | Yes | Yes | No | Yes | Yes | Yes | Yes  forms | Yes  Basic |
| Spaces and tag management | Yes | No | No | No | No | No | Yes  forms | No |
| Form sharing | No | No | Yes  starter | No | No | No | No | No |
| Assign forms | No | No | Yes  enterprise | No | No | No | No | No |
| Workspace organization | No | No | No | No | No | Yes | No | No |
| Security |
| SOC 2 Type II | Yes | Yes | Yes  enterprise | No | Yes | Yes | No | No |
| GDPR compliant | Yes | Yes | Yes  starter | Yes | Yes | Yes | Yes  forms | Yes  Basic |
| SSL encryption | Yes | Yes | Yes  starter | Yes | Yes | Yes | Yes  forms | Yes  Basic |
| Two-factor authentication | Yes | Yes | Yes  starter | Yes | Yes | Yes | Yes  forms | No |
| Enforce 2FA for all users | Yes  business | Yes  Business Starter | No | No | Yes  enterprise | No | Yes  enterprise | No |
| SSO (SAML) | Yes  business | Yes  Business Plus | Yes  enterprise | Yes  enterprise | Yes | Yes  enterprise | Yes  enterprise | No |
| reCAPTCHA | Yes | No | Yes  starter | Yes | No | Yes  business | Yes  forms | Yes  Basic |
| Local data residency | Yes  enterprise | Yes  Business Plus | No | No | Yes  enterprise | No | No | Yes  Basic |
| Custom S3 storage (BYO) | Yes  business | No | No | No | No | No | No | No |
| HIPAA compliant | No | No | Yes  gold | No | No | Yes  enterprise | No | No |
| 256-bit SSL | No | No | Yes  starter | No | No | No | No | No |
| Data residency | No | No | Yes  enterprise | No | No | No | No | No |
| Form encryption | No | No | Yes  starter | No | No | No | No | No |
| PCI DSS | No | No | Yes  starter | No | No | Yes | No | No |
| ISO 27001 | No | No | No | No | No | Yes | No | No |
| Integrations & API |
| Native integrations | 2,000+ | No | 150+ (starter) | No | No | 120+ (basic) | No | No |
| Zapier | Yes | Yes | Yes  starter | Yes | No | Yes  basic | Yes  forms | Yes  Pro |
| Make (Integromat) | Yes | Yes | No | Yes | No | Yes  basic | No | No |
| Webhooks | Yes  pro | No | Yes  starter | Yes | No | Yes  basic | Yes  forms | Yes  Elite |
| Standard API | Yes  pro | Yes | No | No | No | No | Yes  forms | Yes  Basic |
| Business API | Yes  business | No | No | No | No | No | Yes  enterprise | No |
| WordPress plugin | Yes | No | Yes  starter | Yes | No | Yes | Yes  forms | Yes  Basic |
| oEmbed support | Yes | No | No | Yes | Yes | No | No | No |
| API | No | No | Yes  starter | No | No | Yes  basic | No | No |
| Salesforce AppExchange | No | No | Yes  starter | No | No | No | No | No |
| Embed options | No | No | Yes  starter | No | No | Yes | No | No |
| Mobile apps | No | No | Yes  starter | No | No | No | No | No |
| 2000+ integrations | No | No | No | No | No | No | No | No |
| 50+ official add-ons | No | No | No | No | No | No | No | Yes  Basic |
| Stepper workflow automation | No | No | No | No | No | No | No | No |
| Additional Products |
| Jotform Tables | No | No | Yes  starter | No | No | No | No | No |
| Jotform Sign | No | No | Yes  starter | No | No | No | No | No |
| Jotform Apps | No | No | Yes  starter | No | No | No | No | No |
| Jotform Workflows | No | No | Yes  starter | No | No | No | No | No |
| Jotform Report Builder | No | No | Yes  starter | No | No | No | No | No |
| Jotform AI Agents | No | No | Yes  starter | No | No | No | No | No |
| Jotform Store Builder | No | No | Yes  starter | No | No | No | No | No |

## Pricing Comparison

School budgets are tight. Compare free and paid tiers across all platforms.
  ComparevsWith
#### Paperform
Free plan14 days trialFreeFreeforms: Unlimitedsubmissions: 30/monthstorage: 100 submissionsusers: 1file uploads: 100 MBEssentials$29/mo$24/mo billed annuallyforms: Unlimitedsubmissions: 100/monthstorage: 1,000 submissionsusers: 1file uploads: 1 GBPro$59/mo$49/mo billed annuallyforms: Unlimitedsubmissions: 1,000/monthstorage: 10,000 submissionsusers: 3file uploads: 10 GBBusiness$129/mo$99/mo billed annuallyforms: Unlimitedsubmissions: 10,000/monthstorage: 100,000 submissionsusers: 5file uploads: 100 GBVerified 2026-03-21
#### Google Forms
Free plan14 days trialFree (Personal)Freeforms: Unlimitedsubmissions: Unlimitedstorage: 15 GB (shared across Google Drive)users: 1file uploads: Included in 15 GB storageBusiness Starter$7/moforms: Unlimitedsubmissions: Unlimitedstorage: 30 GB per userusers: Up to 300file uploads: Included in storageBusiness Standard$14/moforms: Unlimitedsubmissions: Unlimitedstorage: 2 TB per userusers: Up to 300file uploads: Included in storageBusiness Plus$22/moforms: Unlimitedsubmissions: Unlimitedstorage: 5 TB per userusers: Up to 300file uploads: Included in storageVerified 2026-03-21
| Product | Plan | Monthly Price | Annual Price (per month) | Free Plan | Free Trial | Limits |
| --- | --- | --- | --- | --- | --- | --- |
| Paperform | Free | Free | Free | Yes | 14 days | forms: Unlimited, submissions: 30/month, storage: 100 submissions, users: 1, file uploads: 100 MB |
| Paperform | Essentials | $29/mo | $24/mo billed annually | forms: Unlimited, submissions: 100/month, storage: 1,000 submissions, users: 1, file uploads: 1 GB |
| Paperform | Pro | $59/mo | $49/mo billed annually | forms: Unlimited, submissions: 1,000/month, storage: 10,000 submissions, users: 3, file uploads: 10 GB |
| Paperform | Business | $129/mo | $99/mo billed annually | forms: Unlimited, submissions: 10,000/month, storage: 100,000 submissions, users: 5, file uploads: 100 GB |
| Google Forms | Free (Personal) | Free | Free | Yes | 14 days | forms: Unlimited, submissions: Unlimited, storage: 15 GB (shared across Google Drive), users: 1, file uploads: Included in 15 GB storage |
| Google Forms | Business Starter | $7/mo | $7/mo billed annually | forms: Unlimited, submissions: Unlimited, storage: 30 GB per user, users: Up to 300, file uploads: Included in storage |
| Google Forms | Business Standard | $14/mo | $14/mo billed annually | forms: Unlimited, submissions: Unlimited, storage: 2 TB per user, users: Up to 300, file uploads: Included in storage |
| Google Forms | Business Plus | $22/mo | $22/mo billed annually | forms: Unlimited, submissions: Unlimited, storage: 5 TB per user, users: Up to 300, file uploads: Included in storage |
| Jotform | Starter | Free | Free | Yes | No | forms: 5, submissions: 100/month, storage: 100 MB, users: 1 |
| Jotform | Bronze | $39/mo | $34/mo billed annually | forms: 25, submissions: 1,000/month, storage: 1 GB, users: 1 |
| Jotform | Silver | $49/mo | $39/mo billed annually | forms: 50, submissions: 2,500/month, storage: 10 GB, users: 1 |
| Jotform | Gold | $129/mo | $99/mo billed annually | forms: 100, submissions: 10,000/month, storage: 100 GB, users: 1 |
| Cognito Forms | Individual (Free) | Free | Free | Yes | 14 days | forms: Unlimited, submissions: 100/month, storage: 100 MB, users: 1 |
| Cognito Forms | Pro | $19/mo | $16/mo billed annually | forms: Unlimited, submissions: 2,000/month, storage: 1 GB, users: 2 |
| Cognito Forms | Team | $39/mo | $33/mo billed annually | forms: Unlimited, submissions: 10,000/month, storage: 10 GB, users: 5 |
| Cognito Forms | Enterprise | $129/mo | $109/mo billed annually | forms: Unlimited, submissions: Unlimited, storage: 100 GB, users: 20 |
| Microsoft Forms | Free (Personal Microsoft Account) | Free | Free | Yes | 1 month | forms: 400, submissions: 200/form, storage: N/A, users: 1 |
| Microsoft Forms | Microsoft 365 Business Basic | $6/mo | $6/mo billed annually | forms: 400, submissions: 5,000,000/form, storage: 1 TB OneDrive, users: Per user |
| Microsoft Forms | Microsoft 365 Business Standard | $12.5/mo | $12.5/mo billed annually | forms: 400, submissions: 5,000,000/form, storage: 1 TB OneDrive, users: Per user |
| Microsoft Forms | Microsoft 365 Business Premium | $22/mo | $22/mo billed annually | forms: 400, submissions: 5,000,000/form, storage: 1 TB OneDrive, users: Per user |
| Typeform | Free | Free | Free | Yes | No | forms: 10, submissions: 10/month, users: 1 |
| Typeform | Basic | $39/mo | $28/mo billed annually | forms: Unlimited, submissions: 100/month, users: 1 |
| Typeform | Plus | $79/mo | $56/mo billed annually | forms: Unlimited, submissions: 1,000/month, users: 3 |
| Typeform | Business | $129/mo | $91/mo billed annually | forms: Unlimited, submissions: 10,000/month, users: 5 |
| Typeform | Growth Pro | $379/mo | $266/mo billed annually | forms: Unlimited, submissions: Expanded, users: Expanded |
| Formstack | Forms | $99/mo | $83/mo billed annually | No | 14 days | forms: 25, submissions: 1,000/form, storage: 2 GB, users: 1, file uploads: 2 GB |
| Formstack | Suite | $299/mo | $250/mo billed annually | forms: 100, submissions: 5,000/form, storage: 10 GB, users: 3, file uploads: 10 GB |
| Gravity Forms | Basic | Not listed | $59/mo billed annually | No | 14 days | forms: Unlimited, submissions: Unlimited, storage: WordPress database (self-hosted), users: Unlimited (WordPress users) |
| Gravity Forms | Pro | Not listed | $159/mo billed annually | forms: Unlimited, submissions: Unlimited, storage: WordPress database (self-hosted), users: Unlimited (WordPress users) |
| Gravity Forms | Elite | Not listed | $259/mo billed annually | forms: Unlimited, submissions: Unlimited, storage: WordPress database (self-hosted), users: Unlimited (WordPress users) |
| Gravity Forms | Nonprofit | Not listed | $129/mo billed annually | forms: Unlimited, submissions: Unlimited, storage: WordPress database (self-hosted), users: Unlimited (WordPress users) |

## User Ratings
    Paperform  4.82 / 5 (498 reviews)        G2  4.8 (78)   Capterra  4.8 (104)   GetApp  4.9 (104)   Trustpilot  4.8 (212)      Jotform  4.7 / 5 (10,352 reviews)        G2  4.7 (4,849)   Capterra  4.7 (2,755)   GetApp  4.7 (2,748)      Google Forms  4.63 / 5 (64,830 reviews)        Capterra  4.7 (11,182)   GetApp  4.7 (10,700)   G2  4.6 (42,000)   TrustRadius  4.3 (948)      Typeform  4.63 / 5 (2,835 reviews)        G2  4.5 (969)   Capterra  4.7 (930)   GetApp  4.7 (936)      Gravity Forms  4.63 / 5 (515 reviews)        G2  4.7 (240)   Capterra  4.6 (89)   GetApp  4.6 (89)   Trustpilot  4.5 (97)      Microsoft Forms  4.49 / 5 (746 reviews)        G2  4.4 (427)   Capterra  4.6 (319)      Formstack  4.4 / 5 (1,218 reviews)        G2  4.5 (1,075)   Capterra  4 (120)   Trustpilot  1.6 (23)      Cognito Forms  4.19 / 5 (693 reviews)        G2  4.6 (84)   Capterra  4.6 (135)   Trustpilot  4 (474)
## Frequently Asked Questions

Which form builder is best for student enrollment and registration?

**Paperform** handles enrollment particularly well because its conditional logic shows grade-appropriate questions, the calculation engine computes tuition fees based on programme selection and financial aid eligibility, and e-signatures (Papersign) capture parent consent digitally. **Cognito Forms** offers similar functionality (calculations, e-signatures, payments) for free. **Jotform** has dozens of school enrollment templates that get you started quickly. For simple enrollment without payments, **Google Forms** is free and familiar to most school staff.

Is Google Forms or Microsoft Forms better for schools?

It depends on your school's ecosystem. If your district uses **Google Workspace for Education**, Google Forms integrates natively with Classroom, Drive, and Sheets — teachers can assign quizzes directly from Forms. If your district runs **Microsoft 365 Education**, Microsoft Forms integrates with Teams, SharePoint, and Power Automate. Both are free with education accounts and offer similar basic functionality. Google Forms has more quiz features (auto-grading, question bank); Microsoft Forms has better team collaboration for staff. Neither handles payments or advanced conditional logic — for those, look at Paperform or Cognito Forms.

Can I collect school fees and payments through a form builder?

Yes. **Paperform** connects five payment gateways and its calculations can dynamically compute fees — tuition by programme, after-school activity fees, field trip costs with sibling discounts, or lunch orders with weekly totals. **Jotform** supports 40+ payment gateways with school-specific payment templates. **Cognito Forms** handles Stripe payments with calculated amounts on its free plan. **Google Forms** and **Microsoft Forms** cannot process payments — you'd need a separate payment system.

Are form builders safe for collecting student data?

Data protection for student information varies by jurisdiction. In the US, schools must comply with **FERPA** (Family Educational Rights and Privacy Act) and potentially **COPPA** (Children's Online Privacy Protection Act) for students under 13. **Google Workspace for Education** and **Microsoft 365 Education** include FERPA-compliant configurations. **Jotform**, **Formstack**, and **Paperform** offer FERPA-compatible usage with appropriate data processing agreements. Always check your district's specific requirements and ensure any form builder you use has appropriate data processing terms for educational use.

What form builder works best for teacher surveys and staff feedback?

For anonymous staff surveys, **Google Forms** is the simplest — no login required, unlimited responses, automatic Charts summary. **Microsoft Forms** offers similar functionality within the Microsoft ecosystem with better team sharing. For more sophisticated feedback (conditional follow-ups, scoring, anonymous reporting channels), **Paperform** and **Cognito Forms** provide advanced logic that helps schools ask better follow-up questions based on initial responses. **SurveyMonkey** is overkill for most school survey needs and expensive.

## Sources & References

 1. [Best Online Form Builder to Use in 2026 — Top 20 Tools](https://www.emailtooltester.com/en/blog/best-online-form-builder/) — EmailToolTester, 2026
2. [Google Forms Full Course Tutorial (YouTube)](https://www.youtube.com/watch?v=2xbhKJJjmTc) — Learnit Training, 2024

Last updated March 21, 2026

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