--- title: "123FormBuilder vs Formsite: Two Legacy Form Builders, Both Acquired in 2026 | Paperform" description: "123FormBuilder vs Formsite compared: two legacy form builders with HIPAA compliance and dated interfaces. Pricing, features, and longevity for 2026." url: "https://paperform.co/form-builders/123formbuilder-vs-formsite" type: static generatedAt: "2026-04-13T00:51:39.719Z" --- ![](/images/og/form-builders/123formbuilder-vs-formsite.png) # 123FormBuilder vs Formsite: Two Legacy Builders, Both Acquired in 2026 This is a comparison between two of the older form builders still operating. Formsite (founded 1998) is one of the original online form tools — 28 years in the market. 123FormBuilder (founded 2008) has 18 years. Both have been through acquisitions: 123FormBuilder by Kiteworks, Formsite by Vela Software (a Constellation Software subsidiary). Both offer HIPAA compliance. Both have dated interfaces that reflect their age. The comparison comes down to specific feature differences and pricing, because the overall experience is similar: reliable, functional, not modern. ### Quick Verdict Choose 123FormBuilder if: - You need cheaper HIPAA compliance ($79/mo vs $209/mo) - You need deep native Salesforce integration - You need higher submission volume at lower prices - Document generation from form data matters Choose Formsite if: - You value the longest track record in the industry (28 years) - You need workflow routing and approval features - You want more result set management and reporting options - You prefer Formsite's specific form building approach ## Feature Comparison Two legacy platforms with overlapping features and similar limitations. | Feature | 123FormBuilder | Formsite | | --- | --- | --- | | Form Building | | Document-style editor | No | No | | AI form creation | No | Yes professional | | Field types | Yes | Yes | | Multi-page forms | Yes | Yes | | Guided mode (one question at a time) | No | No | | Conditional logic | Yes | Yes | | Calculations field | Yes basic | Yes | | AI calculations assistant | No | No | | Scoring | No | Yes | | Answer piping | Yes basic | Yes | | Pre-filling and hidden fields | Yes | Yes | | Save and resume | Yes basic | Yes professional | | Auto-close by number | Yes | Yes | | Auto-close by date | Yes | Yes | | Appointment/booking field | No | No | | Signature field | Yes basic | Yes professional | | Color picker field | No | No | | API-powered dropdowns | No | No | | Google address search | No | No | | Payments | | Stripe payments | Yes basic | Yes professional | | PayPal payments | Yes basic | Yes professional | | Square payments | No | No | | Braintree payments | No | Yes professional | | Google Pay | No | No | | Product sales (eCommerce) | Yes basic | No | | Subscriptions | No | No | | Coupons and discounts | No | No | | Custom pricing rules | Yes basic | Yes | | Tax calculations | No | No | | Quotes/invoices | Yes basic | No | | Refunds | No | No | | 3D Secure | No | No | | Design & Customization | | Template gallery | Yes | Yes | | Rich media (images, GIFs, videos) | Yes | Yes professional | | Unsplash/Giphy | No | No | | Image editor | No | No | | Adobe CC | No | No | | Language translation | No | No | | Advanced theming | Yes basic | Yes | | Custom form URL | No | No | | Custom domains | No | No | | Custom HTML & CSS | Yes basic | Yes | | Remove branding | Yes basic | Yes professional | | Custom email domains | No | No | | Unsplash and Giphy integration | No | No | | Adobe Creative Cloud | No | No | | Analytics | | Submission results | Yes | No | | AI insights | No | No | | Form analytics | Yes basic | No | | Google Analytics / Facebook Pixel | No | No | | Custom scripts | No | No | | Partial submissions | No | No | | Submission results and reports | No | Yes | | AI report insights | No | No | | Paperform analytics | No | No | | Google Analytics & Facebook Pixel | No | No | | Custom analytics scripts | No | No | | Collaboration | | Multi-user accounts | Yes basic | Yes business | | User permissions and management | Yes basic | Yes business | | Advanced permissions & admin | Yes enterprise | No | | Form sharing | Yes | No | | Spaces/tags | No | No | | Form sharing (templates) | No | Yes | | Spaces and tag management | No | No | | Security | | SOC 2 Type II | No | No | | GDPR compliant | Yes | Yes | | SSL encryption | Yes | Yes | | Two-factor authentication | Yes | Yes enterprise | | Enforce 2FA | No | No | | SSO (SAML) | Yes enterprise | No | | reCAPTCHA | Yes | Yes professional | | Data residency | Yes enterprise | No | | Custom S3 | No | No | | Enforce 2FA for all users | No | No | | Local data residency | No | No | | Custom S3 storage | No | No | | HIPAA compliance | No | Yes enterprise | | Integrations & API | | Native integrations (2000+) | Yes | No | | Zapier | Yes | Yes professional | | Make (Integromat) | No | No | | Webhooks | Yes basic | Yes professional | | API | Yes basic | No | | Business API | No | No | | WordPress plugin | Yes | Yes | | oEmbed | Yes | No | | 2000+ integrations | No | Yes professional | | Standard API | No | Yes professional | | oEmbed support | No | No | ## Where 123FormBuilder Wins ![123FormBuilder](/images/form-builders/123formbuilder/screenshot-homepage.png) *123FormBuilder — HIPAA compliance at a more accessible price point.* ### HIPAA at Less Than Half the Price 123FormBuilder's HIPAA-compliant Diamond plan costs $79/month (annual). Formsite's HIPAA-capable Enterprise 2 plan costs $209/month. That is a $130/month difference — $1,560/year. For healthcare organisations where HIPAA is the deciding factor, 123FormBuilder delivers compliance at a far more accessible price. ### Salesforce Integration 123FormBuilder's native Salesforce integration with direct field mapping, record updating, and lookup fields is one of its core differentiators. Formsite offers Salesforce connectivity but not with the same native depth. For Salesforce-centric organisations, 123FormBuilder is the stronger choice. ### Free Plan 123FormBuilder offers a free plan with 5 forms and 100 submissions. Formsite has no free plan — its cheapest tier starts at $24.95/month. For evaluation or basic needs, 123FormBuilder provides a zero-cost entry point. ## Where Formsite Wins ![Formsite](/images/form-builders/formsite/screenshot-homepage.png) *Formsite — the oldest online form builder, operating since 1998.* ### 28 Years of Operation Founded in 1998, Formsite is one of the longest-operating form builders in existence. That tenure means institutional reliability — organisations that started using Formsite in the early 2000s are still using it. For enterprise procurement where longevity is a criterion, 28 years of continuous operation is difficult to argue against. ### Workflow and Approval Routing Formsite offers workflow routing features that direct form submissions through approval chains. While not as sophisticated as dedicated workflow platforms, it provides basic approval processes within the form tool. 123FormBuilder has basic workflow capabilities but Formsite's routing options are more established. ### Results Management Formsite's results management — filtering, searching, and reporting on submission data — is more developed than 123FormBuilder's submission dashboard. For organisations that need to manage and analyse large volumes of form responses, Formsite offers a more capable results interface. ## Where Both Fall Short - **Dated interfaces:** Both produce generic-looking forms that don't match modern design standards. - **Acquired companies:** Both are owned by larger parent companies — 123FormBuilder by Kiteworks, Formsite by Vela Software. Neither controls its own product direction independently. - **No AI features:** Neither offers AI form generation or AI-powered capabilities. - **Limited templates:** Both have smaller template libraries compared to modern competitors. - **No modern form experiences:** No document-style editing, no conversational forms, no forms-as-landing-pages approach. - **Limited integration ecosystems:** Both lag behind modern platforms in native integration breadth. ## Pricing Comparison 123FormBuilder is generally cheaper, especially for HIPAA compliance. Formsite has no free plan. ComparevsWith #### 123FormBuilder Free plan30 days trialFreeFreeforms: 5submissions: 100/monthstorage: 100 MBusers: 1Gold$37/mo$19/mo billed annuallyforms: 20submissions: 2,000/monthstorage: 500 MBusers: 1Platinum$79/mo$39/mo billed annuallyforms: 100submissions: 10,000/monthstorage: 1 GBusers: 5Diamond$159/mo$79/mo billed annuallyforms: unlimitedsubmissions: 50,000/monthstorage: 10 GBusers: 25Enterprise$225/moCustom/mo billed annuallyforms: unlimitedsubmissions: unlimitedstorage: unlimitedusers: customVerified 2026-03-21 #### Formsite Free plan14 days trialFreeFreeforms: 5submissions: 10 per formstorage: 50 MBusers: 1Personal$21/mo$20.83/mo billed annuallyforms: 5submissions: 500 per formstorage: 500 MBusers: 1Professional$34/mo$33.33/mo billed annuallyforms: 10submissions: 1,000 per formstorage: 1 GBusers: 1Business$59/mo$58.33/mo billed annuallyforms: 25submissions: 2,500 per formstorage: 2 GBusers: 2Business +$84/mo$83.33/mo billed annuallyforms: 100submissions: 10,000 per formstorage: 4 GBusers: 6Enterprise$209/mo$208.33/mo billed annuallyforms: 1000submissions: 50,000 per formstorage: 10 GBusers: 21Verified 2026-03-21 | Product | Plan | Monthly Price | Annual Price (per month) | Free Plan | Free Trial | Limits | | --- | --- | --- | --- | --- | --- | --- | | 123FormBuilder | Free | Free | Free | Yes | 30 days | forms: 5, submissions: 100/month, storage: 100 MB, users: 1 | | 123FormBuilder | Gold | $37/mo | $19/mo billed annually | forms: 20, submissions: 2,000/month, storage: 500 MB, users: 1 | | 123FormBuilder | Platinum | $79/mo | $39/mo billed annually | forms: 100, submissions: 10,000/month, storage: 1 GB, users: 5 | | 123FormBuilder | Diamond | $159/mo | $79/mo billed annually | forms: unlimited, submissions: 50,000/month, storage: 10 GB, users: 25 | | 123FormBuilder | Enterprise | $225/mo | Custom | forms: unlimited, submissions: unlimited, storage: unlimited, users: custom | | Formsite | Free | Free | Free | Yes | 14 days | forms: 5, submissions: 10 per form, storage: 50 MB, users: 1 | | Formsite | Personal | $21/mo | $20.83/mo billed annually | forms: 5, submissions: 500 per form, storage: 500 MB, users: 1 | | Formsite | Professional | $34/mo | $33.33/mo billed annually | forms: 10, submissions: 1,000 per form, storage: 1 GB, users: 1 | | Formsite | Business | $59/mo | $58.33/mo billed annually | forms: 25, submissions: 2,500 per form, storage: 2 GB, users: 2 | | Formsite | Business + | $84/mo | $83.33/mo billed annually | forms: 100, submissions: 10,000 per form, storage: 4 GB, users: 6 | | Formsite | Enterprise | $209/mo | $208.33/mo billed annually | forms: 1000, submissions: 50,000 per form, storage: 10 GB, users: 21 | ## What Users Say 123FormBuilder 4.45 / 5 (346 reviews) G2 4.5 (172) Capterra 4.4 (174) Formsite 4.4 / 5 (180 reviews) G2 4.4 (80) Capterra 4.4 (100) 123FormBuilder averages 4.4-4.5/5 across G2 and Capterra. Formsite averages 4.4/5 on Capterra with fewer reviews. Both receive praise for reliability and complaints about dated interfaces. Neither scores highly on design quality or modern user experience. The review profiles are remarkably similar — reflecting the similar product experiences. ## Consider Paperform If both legacy platforms feel outdated for your needs, [Paperform](https://paperform.co) offers the modern alternative. Its document-style editor creates forms that look like designed landing pages, with an Excel-style calculation engine, five payment gateways on every plan, built-in e-signatures, and 30,000+ templates. Paperform is bootstrapped and profitable — independently owned, unlike both 123FormBuilder and Formsite. It doesn't offer HIPAA compliance, but for non-compliance use cases, the gap in design quality and feature depth is significant. See the [full form builders ranking](/form-builders/best-form-builders/). ## Frequently Asked Questions Which is cheaper for HIPAA-compliant forms? 123FormBuilder offers HIPAA on the Diamond plan at $79/month (annual). Formsite offers HIPAA compliance on the Enterprise 2 plan at $209/month. 123FormBuilder is significantly cheaper — $130/month less for HIPAA compliance. If affordable HIPAA is the priority, 123FormBuilder wins on price. Which has been around longer? Formsite was founded in 1998 — one of the original online form builders. 123FormBuilder was founded in 2008. Formsite has 10 more years of operation and was a pioneer in the space. Both are now older platforms with dated interfaces, but Formsite's 28-year track record is the longest in the industry. Which has better Salesforce integration? 123FormBuilder has the deeper native Salesforce integration with direct field mapping to Salesforce objects, record updating, and lookup fields. Formsite integrates with Salesforce through its integration options, but not with the same native depth. For Salesforce-dependent organisations, 123FormBuilder is the better choice. Are either of these platforms still actively developed? Both are maintained but neither is setting the pace for innovation. 123FormBuilder's development is directed by its parent company Kiteworks, focusing on security and compliance. Formsite continues to update its platform incrementally but hasn't undergone a major modernisation. Neither offers AI features, modern form experiences, or the design polish of newer competitors. Both are functional and reliable, but not forward-looking. ## Sources & References 1. [123FormBuilder Reviews](https://www.g2.com/products/123formbuilder/reviews) — G2, 2026 2. [Formsite Reviews](https://www.g2.com/products/formsite/reviews) — G2, 2026 Last updated March 21, 2026 ## Ready to try Paperform? Create beautiful forms, payment pages, and workflows — no code required.